Improve The Energy Performance Of Educational And General Buildings On Campus
Improve the energy performance of Educational and General Buildings on campus through measurement of consumption, Implementation of energy saving projects, and validation of savings programs.
Objective
Introduce New Projects And Programs To Reduce Energy Consumption
The offices of Energy Management and Plant Operations will exercise all opportunities available to introduce new projects and new programs that will save energy in our Educational and General buildings.
KPI
Identify One Major Energy Saving Project And One Energy Saving Program For Funding And Implementation In FY 2016.
Energy Management and Plant Operations staff will identify major energy reduction projects and programs to make an impact on energy utilization. At least one major energy saving project and one program initiative will be identified and submitted for funding consideration in the annual budget request.
Result
Energy Saving Project
Automate the temperture controls at the Woodlands Campus. Automate the building lights at Old Main Market
Action
Accomplish Implementation Of Recommendations In FY 2016.
These initiatives will be submitted for funding in FY 2016.
Objective
Compare Energy Reduction Performance In Educational And General Buildings Against One Or More Benchmarks
For all Educational and General Buildings, the Energy Utilization Index (EUI) or energy consumption per gross square foot in FY 2015 shall be measured against an appropriate benchmark(s) rate of consumption.
KPI
Reduce FY 2015 Energy Utilization Index (EUI) In Educational And General Buildings By 5 Percent Under An Appropriately Established Benchmark
FY 2015 EUI in Educational and General Buildings shall be reduced by 5 percent below the average EUI over the last three years (2012, 2013, and 2014) (107.03). A three year moving average was selected as a benchmark to smooth out inconsistencies in annual energy use, such as weather, reporting errors, or other building energy use anomalies.
Result
2015 E&G Energy Consumption Per Gross Square Feet
The FY2015 EUI was 105.21. This amount was 1.82% below the 3 year average (107.32). It should be noted that the campus experienced a major hot water leak during the heating season which resulted in a 3 month natural gas consumption increase.
Action
Recalculate New 3-Year Moving Average Benchmark And Set FY 2016 Goal At 5 Percent Reduction Below The Benchmark
The three year moving average will be recalculated and set as the benchmark for measuring progress in FY 2016. A goal of 5 percent reduction below this benchmark will be established for FY 2016.
Objective
Assess The Reduction Of Energy Consumption In Educational And General Buildings
Through the gathering of facts and numerical analyses, highlight the success of the program during this period and provide recommendations for improvement.
KPI
Provide Summary Of Achievements And Improvements Within The Energy Conservation Program
Provide a report of achievements and recommendations centered on the energy conservation program.
Result
Energy Conservation Program Achievements And Improvements
During FY 15 SHSU successfully made energy efficiency improvements that will help save in energy costs and earned the campus more than $6,482 in cash incentives from Entergy. This annual kWh savings resulted in a total greenhouse reduction of 34 metric tons of carbon dioxide equivalent. Projects consisted of LED light retrofit, efficent lighting installed during new construction, HVAC retrofit and lighting controls.
Projects to continue the energy efficiency improvements on campus include installing an automated metering system that will provide a better method to monitor the central plant operation and a boiler relocation project that will allow for the natural gas to be control at the building level.
Action
Complete The Distributed Boiler Project Started In FY 2015.
As a result of the distribution line failure in the East Central Plant hot water distribution system, the decision was made to abandon in ground hot water lines (aging transite pipe which could not be successfully repaired) and distribute boilers to the various buildings served by the plant. Modern boilers are highly efficient and placing a boiler in each building actually increases the overall operating efficiency of the entire process to heat east side buildings.
Action
Plan And Execute, Subject To Funding, The Continuation Effort To Remotely Monitor Buildings So Equipped
A large remote metering project is just finishing up and we need to complete tie-ins to our energy management system which will permit us to remotely monitor the consumption of electricity and chilled water consumption for measuring energy use and determining where energy saving projects may be successful. This program will also help validate projects after they have been completed.
Goal
Advance Student Success
Increase and develop university resources and infrastructure that supports intellectual transformation of students
Objective
Seek Opportunities To Expand The Use Of Student Workers
Identify opportunities for increasing student employment with focus on increasing department efficiency.
KPI
Identify One Opportunity To Increase Student Employment As Part Of The Budget Process
Identify one opportunity to increase student employment as part of the budget process
Result
Reached Out To College Of Business To Establish A Customer Survey/analysis Program By Students
Discussed with the COBA the potential for students to develop a program for performing good quality customer surveys as part of student class work. This did not seem to fit into any of their curriculum at this time.
KPI
Report Student Employment Count Monthly
FM administration will develop end of the month reports providing list of existing student workers and the area they work in.
Result
Spreadsheet Of Monthly Student Employment Count Is Attached
Mothly count of studentsfluctuated between 8 and 18 through August 15th with an average of 16.5 student positions noticeably in summer months.
Result
Process Was Identified For Action During VPFO Indirect Reports Meeting
During the Indirect Reports meeting the Accounting team identified resources that could look at processes for automation from paper to electronic. We agreed the utility vouchers would be a very good case to apply.
KPI
Report Any Dollar Saving And/or Opererational Efficiency Impacts Monthly
FM will develop end of the month reports on any dollar savings and/or operational efficiencies created by employment of additional students.
Result
Unable To Document Savings During This Period
We were unable to document any savings this period. We are projecting greater use of student workers in FY 2016 and will be positioned to track this better.
Action
Initiated Our Own Survey Program Through Survey Monkey
A set of questions were compiled on work order results. It is now sent out as a survey to all customers who have a completed work order. Within just a few months, we have received over 65 responses of which we distribute pertinent issues to shop meetings for discussion and improvement.
Action
Repeat Survey Program In FY 2016 And Examine Format And Content Of Questions For Improvement
The surveys will continue into FY 2016. We will examine the format of the survey and the content of the questions to see if we can improve the overal value of information we receive.
Action
Research Repetitive Labor Or Clerical Needs To See Where Students Can Provide Assistance
We will look at our processes that involve a high amount of repetitve labor or clerical activity and utilize more students to achieve our mission.
Goal
Increase Efficiency Of University Operations
Develop and deploy automated solutions.
Objective
Develop Automated Processes
Develop automated processes to simply/facilitate business processing.
KPI
Identify One Business Process To Redesign From Paper-based To Computer Supported
Identify one business process to redesign from paper-based to computer supported
Result
Identified And Have In Progress The Transition Of Paper Utility Vouchers To Automated Voucher Submission
We have been working with Accounting team to develop an automated process for submitting and approving utility vouchers. This would speed up submissions for payment and also allow for automated fill in of electronic vouchers taking away some manual calculations.
KPI
Discuss Proposals At 1-on-1 Meetings With VPFO
Discuss proposals at 1-on-1 meetings with VPFO
Action
Complete Automation Of Utility Voucher Payment
Colloborative processes are in progress now and we hope to complete this effort in FY 2016.
Goal
Make Data Driven Decisions
Develop and implement reporting tools and reports that allow visibility into revenue and expense activities across campus.
Objective
Identify Benchmarks And Develop KPI Metrics
Monitor and compare institutional performance with peer institutions.
KPI
Using APPA Key Performance Indicators Program, Identify PEER Institutions
From data compiled by APPA, identity five peer institutions to use in comparing FM performance measures.
Result
Prepared A List Of 17 Universities To Consider As Peers For Comparison
The APPA Facilities Performance Indicator program has a simple limitation of not having all universities you might consider to be peers. Not all Universities participate. The choice must be made from those who participate and thus may not be the list you would prepare if no limits were placed on selection. Nonetheless, 17 universities were selected using the following selection criteria.
1. Public Funding 2. Masters Carnegie Group (Few in Doctoral/Research area; only 1 selected) 3. Enrollment range 12,000 to 19,999 (next range was 20,000 + so stayed with lower group) 4. No auxilary information included.
KPI
Identify Five Key Performance Indicators From APPA Key Performance Indicators Program
Identify and use KPI's from APPA to use in comparing PEER insttitutions with SHSU FM performance.
Result
2013-2014 Data From Our APPA Survey Has Been Analyzed And Five Ratios Have Been Selected
We have identified the following KPI's or ratios to compare with peer universities. We do have to compare ourselves to universities who answered the survey and they may not be the ideal peers. Some may not have input all of the information in the survey and this could limit comparisons. In addition we are subject to errors in reporting by our peers.
Ratios:
Annual Facilities Operating Expenditures/Capital Replacement Value Annual Facilities Operating Expenditures/Gross Institutional Expenditures Annual Facilities Operating Expenditures/Gross Square Feet Total Energy Cost Including Purchased Utilities/Gross Square Feet. Total Energy Cost Including Purchased Utilities/Student FTE
Action
Prepare Three Year History Of Ratios And Assess The Results
We will combine the last two years with FY 2015 data which will be produced in spring 2016. From the information we will assess the meaning of the ratios compared with peers. This will let us know how favorable we are funded and how efficient we are with our energy expenditures.
Goal
Identify Disruptive Change Opportunities
Identify opportunities to increase revenue, explore privatization/contracting out, and evaluate effectiveness.
Objective
Identify Privatization And Outsourcing Opportunities
Explore opportunities for outsourcing organizational activities to increase revenues, reduce cost, or increase efficiency.
KPI
Identify One Activity That Can Be Outsourced
Identify one activity that can be outsourced
Result
We Identified Outsourcing Of Warehouse Materials And Fleet Maintenance
We pursued ousourcing of warehouse materials and fleet maintenance, but were unable to show a positive return on any program offered. We will continue to explore opportunities.
KPI
Submit Proposals To VPFO In 1-on-1 Meetings
Sbmit proposals to VPFO in 1-on-1 meetings
Result
Proposals To Outsource Warehouse Materials And Fleet Maintenance Were Reviewed With The VPFO
The VPFO was involved in communications concerning both initiatives. Neither presented a valid opportunity.
Action
Reach Out For Further Opportunites To Outsource Some Degree Of Materials Management
We will continue efforts to find an outsourcing opportunity that is beneficial to the University.
Objective
Identify Means Of Increasing Operational Efficiency And Explore Use Of Department Wide Evaluations To Do So
Identify means of increasing operational efficiency and explore use of department wide evaluations to do so
KPI
Collaborate With Institutional Efforts Focused On Organizational Efficiency And Identify Support As Needed
Collaborate with institutional efforts focused on organizational efficiency and identify external support as needed
Result
Conversion Of Paper Vouchers To Electronic Voucher Payments For Utilities Is Now Being Discussed And Planned
A colloborative team has come together to convert utility vouchers from manual to electronic. This will bring a vast improvement to the approval processes and save employee time.
KPI
Engage External Consultant To Evaluate Department Operations
Idnetify external consultant to evaluate department operations and funding permitted, engage via procurement path.
Result
We Did Not Achieve A Result In This Area
A number of high level projects, added operational responsibilities and key personnel absences have impeded efforts to accomplish this.
Action
Use The Strategic Planning Process To Make Improvements To The Organization
We are going to embark on a strategic planning process which will identify clear responsibilities, goals and objectives which we hope will lead to improved Facilities Processes. A new Business Services Department will be staffed with a staff member who can lead process development and improvement.