OATdb Archive

2014 - 2015

President, Office Of

Goal
Goal 1: Lifelong Learning Environment
Foster a lifelong learning environment in support of a diverse faculty and staff who are excellent scholars, educators, and professionals.

Objective
Lifelong Learning Environment - Professional Development
Dr. Gibson Hoyt will promote a lifelong learning environment in support of a diverse faculty and staff who are excellent scholars, educators, and professionals by promoting and supporting internal and external professional development programs.

KPI
Lifelong Learning Environment - Professional Development
  • Continue to support and promote growth of the High Performing Employee Leadership Academy
  • Continue to support and promote growth of Founders Day/Education Day at SHSU
  • Send one employee per year to the Governor's Executive Development Program

     


Result
Lifelong Learning Environment - Professional Development
  • High Performing Employee Leadership Academy:  Dr. Gibson Hoyt discussed with Cabinet, and the CEO of TDCJ about expanding the participation of SHSU and TDCJ to 8 participants each for the FY2016 Co-Hort.  SHSU and TDCJ have selected and submitted names for 8 participates each.  The City of Huntsville submitted the names of 3 participates and HISD sumitted the names of 2 participates making the total of 21 participates for FY2016.  This will increase the participation from FY2013 and FY2014 which were 17 participants each session.
  • Founders Day/Education Day at SHSU:  SHSU hosted the 2nd Founders Day/Education Day on April 18, 2015.  The event was well attended and received praise from attendees.  The event was held in conjunction with the President's Circle spring meeting.  The education sessions (4) were held in the morning followed by a luncheon.
  • Dr. Gibson Hoyt sent Kris Ruiz, Associate VP of Marketing/Communications, to the Governor's Executive Development Program.
 

 


Action
Lifelong Learning Environment - Professional Development
  • Dr. Gibson Hoyt will continue to support and promote the growth of the High Performing Employee Leadership Academy by particpating in the kick-off event, closing dinner, and discussing the program individually with each SHSU participate.  In addition, she will stay in contact with the CEO of TDCJ, HISD, and City to keep them informed/up-to-date about the program.
  • Dr. Gibson Hoyt will continue to support and promote the growth of Founders Day/Education Day at SHSU.  She will coordinate the President's Circle activities on the same weekend for the convenience of participates and promote the event with SHSU alums.
  • Dr. Gibson Hoyt will continue to send one employee per year to the Governor's Executive Development Program.  The employee selected for FY2016 is Dr. Jacob Chandelor, Associate VP - IT.
  • Dr. Gibson Hoyt will add a Women's Group on campus to target increase in professional development.

Objective
Lifelong Learning Environment - Stimulate Academic Environment
Dr. Gibson Hoyt will promote a lifelong learning environment in support of a diverse faculty and staff who are excellent scholars, educators, and professionals by bringing to campus speakers and by hosting open forums to discuss various higher education topics. 

KPI
Lifelong Learning Environment - Stimulate Academic Environment
  • Host a President's Breakfast Series for administrators each semester with a key note speaker to speak on current higher education topics
  • Host 2-3 President/Provost Roundtable forums each semester on current higher education topics

Result
Lifelong Learning Environment - Stimulate Academic Environment
  • Dr. Gibson Hoyt hosted a President's Breakfast Series for administrators spring 2015 with General Spider Marks as the guest speaker.  His topic was Leadership.
  • Dr. Gibson Hoyt and Provost Hebert hosted 2 President/Provost Roundtable open discussion sessions each semester as follows:  September 2014 - "Creative Confidence", November 2014 - "Early Childhood Education Service Institutions," February 2015 - "Replacing Closing the Gaps:  The Next Long-Range Strategic Plan for Texas Higher Education", April 2015 - "Postsecondary Student Success"

Action
Liflong Learning Environment - Stimulate Academic Environment
  • Dr. Gibson Hoyt will continue to host a President's Breafast Series for administrators  each semester.  The Fall 2015 breakast has already been set for September 23, 2015 with Dr. Megan Cleghorn as the keynote speaker with the topic "Senior Leadership Skill Set".
  • Dr. Gibson Hoyt and Provost Hebert will continue to host 2 round tables per semester.  The dates for FY2016 are currently being set.

Goal
Goal 2: Stimulate Learning Environment
Promote a stimulating learning environment through the integration of academic settings, campus culture, and service.

Objective
Stimulate Learning Environment - Culture/Service
Dr. Gibson Hoyt will promote a stimulating learning environment through the integration of academic settings, campus culture, and service by maintaining the univeristy's culture of "up close and personal" and "service oriented". 

KPI
Stimulate Learning Environment - Culture/Service
  • Actively participating in and support campus activities such as "All Paws In" service project
  • Hosting student give away activities through social media
  • Attend and host luncheons for students, faculty, and staff
 


Result
Stimulate Learning Environment - Culture/Service
  • Campus Activities:  Dr. Gibson Hoyt attended virtually all the football games and as many of the basketball, volleyball, and other sporting events that her schedule would allow.  She also attended virtually all the University Advancement/Alumni events - even traveling to the New York for the 12/14/14 alumni event .  She attended/participated in the "All Paws In" student service project. 
  • Dr. Gibson Hoyt hosted 2 - 3 student give away activities per semester.
  • Dr. Gibson Hoyt hosted 3 faculty and 3 staff small luncheons per semester.  In addition, she attended 2 - 3 Student Services Luncheon per semester.

    • Action
    Stimulate Learning Enfironment - Culture/Service
  • Campus Activities:  Dr. Gibson Hoyt will continue to participate in as many campus activities as possible.  The students appreciate her participation, and she enjoys engaging with the students.  She has stated it is her favorite part of her job.
  • Student Give-Aways:  Dr. Gibson Hoyt will continue to sponsor student give-aways.  She has found this is a good way to correspond with the students through social media to let them know the location of the give aways.  It also gives her a great opportunity to meet and talk to the students one-on-one.
  • Luncheons:  Dr. Gibson Hoyt will continue to host the faculty/staff luncheons.  These small luncheons allows the faculty/staff time to share with her their ideas about campus programs/activities.  She will also continue to go to the student luncheons sponsored by Student Services.  These luncheons also allows the students an opportunity to discuss campus activities and programs with her.

    • Objective
    Stimulate Learning Environmemt - Academic

    Dr. Gibson Hoyt will promote a stimulating learning environment through the integration of academic settings, campus culture, and service by developing a training center and business incubator facility.

    KPI
    Stimulate Learning Environment - Academic
    • Develop the plans for implimenting Innovation Plaza.  The plaza will include a training center and business incubator facility on the 78 acres of land donated to SHSU from TDCJ.
    • Develop plans to expand Allied Health Programs

    Result
    Stimulate Learning Environment - Academic
    • Innovation Plaza:  Planning and engineering consulting work has been done to define the infrastruture, building requirements, and associated costs for Phase I.  This plaza will be built on the 78 acres of land obtained from TDCJ.  Phase I includes a training center and business incubator facility.
    • Allied Health Programs: SHSU has been exploring the option of adding an Osteopathic and other related health programs to our current curriculum.  SHSU hired a consultant to conduct a feasibility study regarding this issue.  In addition, the Dean of Health Sciences has met with hospital CEOs in our region to seek slots for 3rd and 4th year clerkship experiences for SHSU medical students.  SHSU also has a letter of committment for a donation of land on I-45 in The Woodlands to build a facility.  SHSU also received $3 million Special Item funding from the 84th Legislative Session for Allied Health Programs.

    Action
    Stimulate Learning Environment - Academic
    • Innovation Plaza:  Dr. Gibson Hoyt is in the process of hiring an employee with a research background to launch this project.
    • Allied Health Programs:  SHSU is poised to seek approval from the TSUS Board of Regents and other agencies to launch this project.

    Goal
    Goal 3: University Resources And Infrastructures
    Increase and develop university resources and infrastructures that support the intellectual transformation of students.

    Objective
    University Resources And Infrastructures - Funding
    Dr. Gibson Hoyt will seek to obtain resources for the University from the State, donors, and other various sources to support the intellectual transformation of students.

    KPI
    University Resources And Infrastructures - Funding
    • Request funding from the State during the 84th legislative session for facilities and academic programs.
    • Contact and receive donor support for academic programs, scholarships, and building projects.  Dr. Gibson Hoyt  will work with the division of University Advancement to impliment the silent phase of new SHSU Capital Campaign.

    Result
    University Resources And Infrastructures
    • 84th Legislative Session:  Dr. Gibson Hoyt testified before the Senate/House during the 84th Legislative Session.   SHSU received $3 million Special Item funding for Allied Health Programs, $48 million Capital Construction Bonds for a Biology Laboratory Building, and a 50% increase ($17.3 million) Higher Education Funds.
    • SHSU hired Dini Spheris consultatnts for the Capital Campaign to begin 9/2014.  Dr. Gibson Hoyt has met with Michele Buchanan (Dini Spheris) on a regular basis to formulate a plan to launch the silent phase of the campaign.  During the summer 2015, Dr. Gibson Hoyt started meeting with donors, specifically identified during the planning phase, regarding gifts/donations to SHSU.

    Action
    University Resources And Infrastructures - Funding
    • Dr. Gibson Hoyt will move forward with plans to expand the Allied Health course offerings using the $3 million legislative funding to impliment plan.  She will also start construction procedures for the Biology Laboratory building using the $48 million funding received this session.  The increase in Higher Education Funds will be incorporated into the budget.
    • Dr. Gibson Hoyt will continue to meet with donors through out FY2016 regarding gifts/donations to the university.

    Objective
    University Resources And Infrastructures - Planning/Development
    Dr. Gibson Hoyt will impliment and develop plans for the most effective and efficient use of SHSU's resources to support the intellectual transformation of students.

    KPI
    University Resources And Infrastructures - Planning/Development
    • Review Curriculum to make certain SHSU stays on the cutting edge to offer courses in high demand.
    • Review International Program offerings to determine efficient use of exchange agreements.

    Result
    University Resources And Infrastructures - Planning/Development
    • Curriculum:  Dr. Gbison Hoyt ask Academic Affairs to formulate a curriculum report listing major, degree, level, location taught, and modality.  This report was discussed at the Cabinet Mini-Retreat.  Dr. Gibson Hoyt wants SHSU to devise a plan to focus program offerings (location and modality). 
    • International Programs: Dr. Gibson Hoyt also ask Academic Affairs to produce a report listing International Exchange Agreements.  Cabinet will review International programs offerings (location and demand) at the Cabinet Mini-Retreat.

    Action
    University Resources And Infrastructures - Planning/Development
    • Curriculum:  Dr. Gibson Hoyt will ask Academic Affairs to implement changes to the curriculum based on recommendations from Cabinet and other further studies.
    • International Programs:  Dr. Gibson Hoyt will ask Academic Affairs to implement changes to International Programs based  on recommendations from Cabinet and other further studies.

    Goal
    Goal 4: Marketing Outreach
    Enhance marketing outreach and visibility to include academic and scholarly activities through consistent and integrated messaging while optimizing communication channels.

    Objective
    Marketing Outreach - Internal
    Dr. Gibson Hoyt will enhance marketing outreach and visibility to include academic and scholarly activities through consistent and integrated messaging while optimizing communication channels by marketing academic programs and promote branding.

    KPI
    Marketing Outreach - Internal
    • Continue funding to maintain or increase marketing 12 new academic programs annually.
    • Continue funding for branding focus (social media and video).  Use the new position of Videographer to promote SHSU.

    Result
    Marketing Outreach - Internal
    • Dr. Gibson Hoyt funded the promotion of the following 12 Academic Programs:  Accounting, General Business, Health Sciences, Kinesiology, Psychology, Sociology, Biology and Bio Mecial Science, Geology and Geography, Engineering Technology, Music, Education, International Sutdent Recruitment during FY2015.
    • Social Media:
    Facebook- 64,329 fans (as of 7/30/15).  Since implementation of a university-wide social media strategy in academic year 2011 – 2012, FB fans have increased 48%
    - 111,411 average users (as of 6/30/15) – measures level of activity/engagement on page.  Since implementation of social media strategy in academic year 2011 – 2012, engagement has increased 229%
    Twitter
    -15,456 followers (as of 7/30/15).  Since implementation of social media strategy in academic year 2011 – 2012, followers have increased 208%
    Videos
    -181 (9/01/14 - 6/30/15).  Adding the position of videographer has been a hugh asset to SHSU.  The videos have increased the exposure of SHSU.

     


    Action
    Marketing Outreach - Internal
  • The marketing of academic programs has been very effective.  Dr. Gibson Hoyt will continue to provide funding to promote 12 academic programs annually.
  • Social Media and Videos appear to be the best way to market branding at this time.  Dr. Gibson Hoyt will continue to focus on these areas for FY2016.

    • Objective
    Marketing Outreach - External
    Dr. Gibson Hoyt will enhance marketing outreach and visibility to include academic and scholarly activities through consistent and integrated messaging while optimizing communication channels by promoting/exposing SHSU to external markets.

    KPI
    Marketing Outreach - External
    • Serve or be involved in four national higher education boards.
    • Support Montgomery County functions and improve University attendance at Montgomery County/Chamber events. 
    • Participate in Greater Houston Partnership committees and programs and encourage SHSU personnel to participation.

    Result
    Marketing Outreach - External
    • Dr. Gibson Hoyt is on the board of directors for the following national higher education boards:  American Association of State Colleges and Universities (AASCU), Southern Association of Colleges and Schools (SACS), American Search, Inc.(ASI), American Academic Leadership Institute (AALI). In addition, Dr. Gibson Hoyt served on a Federal Task Force on Government Regulation of Higher Education.  The purpose of this Task Force is to examine the burden of federal regulations and reporting on institutions of higher education.
    • Dr. Gibson Hoyt either attended or sponsored the following events in the Montgomery County area:  Southern Montgomery Co./Woodlands Chamber of Commerce Chairman's Gala, Greater Conroe/Lake Conroe Chamber of Commerce Chairman's Ball, Woodlands Area Economic Deveopment Partnership, Woodlands Area Chamber of Conference Economic Outlook Conference.
    • SHSU is a member of the Greater Houston Partnership (GHP).  Dr. Gibson Hoyt is on the Advisory Committee for Higher Education.  She also requested several administrators to serve on committees and councils according to the similarity between the disipline of the administrators and the focus of the committee/councils.

    Action
    Market Outreach - External
    • Dr. Gibson Hoyt plans to continue to serve or be involved in the four national higher education boards.  She feels this provides national recognition to Sam Houston State University.
    • Dr. Gibson Hoyt will continue to personally be involved or ask SHSU administrators to be involved in the Montgomery County and The Woodlands Chamber events.  She feels this involvement provides exposure of Sam Houston State University to these areas.  These areas are key to success of SHSU Woodlands Center and the new Allied Health programs that will be housed in these areas.
    • Dr. Gibson Hoyt will continue to be an active member of the Greater Houston Partnership (GHP).  She has found the exposure of Sam Houston University personnel with this group beneficial to the promotion of SHSU.
     


    Goal
    Goal 5: Data Driven Decisions
    Promote efficient data driven decision making through the integration of centralized data analysis, review and dissemination.

    Objective
    Data Driven Decisions - Planning
    Dr. Gibson Hoyt will promote efficient data driven decision making through the integration of centralized data analysis, review and dissemination by connecting the strategic plan and budget planning process through data analysis.

    KPI
    Data Driven Decisions - Planning
    • Collect from each division a strategic plan
    • Connect the annual budget requests to goals listed on divisional stategic plan

    Result
    Data Driven Decisions - Planning
  • Dr. Gibson Hoyt received and discussed with the Vice Presidents and Athletic Director their Strategic Plans for the upcoming year.
  • Dr. Gibson Hoyt and VPFO Hernandez ask each division to priortize the lists of items needed to achieve objectives from their Strategic Plans.  A meeting was held April 6 and 7, 2015 with members from President's Cabinet and Council of Academic Deans to discuss these items.  Dr. Gibson Hoyt ask each VP/AD and CAD to present to the group a list of items that were funded and implemented the previous year and list of priortized items for the upcoming year.  This list was used to set up the budget for FY16.

    • Action
    Data Driven Decisions - Analysis
  • Dr. Gibson Hoyt will continue to work with VPs/AD to tweak Stategic Plans in response to changes such as growth of the University.
  • Dr. Gibson Hoyt will work with VPFO Hernandez to ensure University funds are used in the most effective and efficient manner.

    • Objective
    Data Driven Decisions - Analysis
    Dr. Gibson Hoyt will promote efficient data driven decision making through the integration of centralized data analysis, review and dissemination by focusing on the use of facilities and efficient use of assets.

    KPI
    Data Driven Decisions - Analysis
    • Continue to keep the Student to Faculty Ratio approximately 25:1
    • Monitor number of courses with over 100 students
    • Impliment centralization/outsourcing of certain assets for efficient use of resources

    Result
    Data Driven Decisions - Analysis
  • Student to Faculty Ratio for FY2015 is 25:1.
  • Less than 1% of SHSU classes had over 100 Students for FY2015.
  • Centralization:  Events -  Dr. Gibson Hoyt centralized Events by requesting the new Director of University Event to oversee the major events on campus to ensure they are being held to a high standard. She also requested Athletic Events to be totally managed by the Director of University Events.  University Advancement - Dr. Gibson Hoyt also has continued to work with the Administrators on campus to ensure the centralization of donor relations/giving through University Advancement.  Fleet - During FY2015, SHSU implemented a piolet program to centralize the campus fleet.

    • Action
    Data Driven Decisions - Analysis
  • Dr. Gibson Hoyt would like to keep classes at the student to faculty ratio of 25:1 to maintain the "up close and personal" culture of SHSU.  Therefore, she consistently works with Provost Hebert and VP Hernandez to ensure the appropriate number of faculty are on staff and the facilities/classrooms will accomodate this ratio. When the doors of Sam Houston Normal Institute opened in 1879, the student-to-faculty ratio was 22:1. Over 135 years later, the ratio remains relatively unchanged at 25:1.
  • Dr. Gibson Hoyt will continue to monitor the size of classes to make certain SHSU continues to cultivate the culture of "up close and personal".
  • Dr. Gibson Hoyt will continue to monitor these areas (Events, University, and Fleet)  to see if any updates or changes should be made.  She will also continue to seek other areas that might benefit from centralization.

    • Goal
    Goal 6: Proactive Response To Ever-Changing Needs
    Cultivate a continually sensitive and proactive response to the ever-changing needs of our constituents.

    Objective
    Proactive Response To Ever-Changing Needs - Off Campus Student Population
    Dr. Gibson Hoyt will cultivate a continually sensitive and proactive response to the ever-changing needs of our constituents by continuing to develop SHSU's services available to online and geographically dispersed students.

    KPI
    Proactive Response To Ever-Changing Needs - Off Campus Student Population
    • Require all areas to review services for online and geographically dispersed students
     




    Result
    Proactive Response To Ever-Changing Need - Off Sampus Student Population
    The Woodlands Center offers Career Services, Legal Services, Academic Success Center, Graduate Studies Office, VetSuccess Center, Community Counseling Clinic and Testing Center, Money Management Center and International Programs.  University Park is a much smaller facility and offers an on campus advising program.  The Distance Learning students are offered the same feasible services on-line as the traditional on campus students.

    Action
    Proactive Response To Ever-Changing Need - Off Campus Student Population
    Dr. Gibson Hoyt will continue to ask adminstators to evaluate the services for SHSU's two off campus locations as well as the Distance Learning area to make certain all feasible services are offered to the geographically dispersed students. She will discuss various needs for modality and location of program at Cabinet and Min-Retreat to determine future programs.

    Objective
    Proactive Response To Ever-Changing Needs - Diversification
    Dr. Gibson Hoyt will cultivate a continually sensitive and proactive response to the ever-changing needs of our constituents by continuing to promote diversification across campus to serve the needs of a diverse student population.

    KPI
    Proactive Response To Ever-Changing Needs - Diversification
    • Continue to diversify campus through hiring practices, implementing a center, forming a women's group, hiring a diversity officer.

    Result
    Proactive Response To Ever-Changing Needs - Diversification
    • Dr. Gibson Hoyt reviewed with President's Cabinet a hiring report prepared by Human Resources.  Dr. Gibson Hoyt discussed areas that  indicated room for improving a more diverse hiring strategy. 
    • She has placed on the Cabinet Mini-Retreat Agenda the topic of Campus Diversity including:  Center for Equity and Inclusion, Women's Group, and Diversity Officer.

    Action
    Proactive Response To Ever-Changing Needs - Diversification
    • Dr. Gibson Hoyt will continue to  monitor faculty/staff diversification.
    • After the Cabinet Mini-Retreat, Dr. Gibson Hoyt will implement the Center for Equity and Inclusion, Women's Group, and hire Diversity Officer if rrecommended by Cabinet.

    Update to previous cycle's plan for continuous improvement Goal 1: Lifelong Learning Environment - President's Breakfast Series - Implemented and will continue.  President/Provost Roundtable - Implemented and will continue.  High Performing Employee Leadership Academy - Implemented and will continue.  Founders Day - Implemented and will continue.  Governor's Executive Development Program Participation - Implemented and will continue.  Diversification of faculty/staff - Plan implemented and will continue.
    Goal 2: Stimulate Learning Enviornement - Dr. Hoyt's participation in campus activities - Implemented and will continue.  Student Give-Aways - Implemented and will continue.  Luncheons with faculty and staff - Implemented and will continue.  Innovation Plaza - Plans implemented and will continue.
    Goal 3: University Resources and Infrasturctures - Dr. Hoyt met with TSUS staff to develop Legislative Stategy and plans will continue to develop.  Dr. Hoyt implemented plans to meet with donors and continue to do so.  Plans to develop Allied Health Program implemented and will continue.  Plans to make adjustments to Financial Aid were implemented and will continue.
    Goal 4: Marketing Outreach - Marketing Academic Programs implemented and will continue. Enhance Social Media and Videos - Implemented and will continue.  Dr. Hoyt is currently serving on several BOD and will continue.  Dr. Hoyt is involved in Montomery County/Woodlands Chamber of Commerce activities and will continue. 
    Goal 5: Data Driven Decisions - Development of Strategic Plans for President's Cabinet and Council of Deans implemented and will continue.  Dr. Hoyt worked with VP Hernandez to effectively use University funds and will continue.  Plans to keep he faculty/student ratio approximately 25:1 implemented and will continue.  Plans to monitor class size implemented and will continue.  Plans to centralize fleet, events, capital campaign, and IT equipment implemented and will continue.
    Goal 6:  Proactive Response to Ever-Changing Needs - Offer feasible services to The Woodlands Center and On-line Students implemented and will continue.  Monitor corporate foundations and grant opputunies implemented and will continue.  

    Plan for continuous improvement The goals and objectives for FY 2015 have been reached or they are in the process of being obtained.  The action items stated above in the assessment indicate the issues Dr. Gibson Hoyt will approach for the upcoming cycle.  As the university continues to grow and changes occur in the environment, Dr. Gibson Hoyt will continue to adjust her goals and objectives in the appropriate direction.

    Sam Houston State University | A Member of The Texas State University System