Facilitate continuous improvement within the Division of Finance and Operations.
Objective
Assist In Developing Program For Campus Wide Process Improvement
Require Directors/AVP's to integrate a culture of continuous improvement within their departments.
KPI
Establish Area Of Process Improvement
Directors/AVP's report process improvements to VPFO on at one-on-one meetings.
Result
Process Improvement Team
A process improvement team has been developed within IT and is now assisting Facilities with regards to enhancing Maintenance Operations Process regarding campus projects.
Action
Assist In Developing Program For Campus Wide Process Improvement
Seek consult input and consultant was brought to campus to provide assistance and guidance. Discussions were held with Vice President of Information Technology regarding a process improvement team.
Objective
Integration Of Process Improvement
Integrate process improvement with IT assistance.
KPI
Establish Process Improvement
Establish Process Improvement
Result
Process Improvement Team
Process Improvement Team has been established and is now working with Facilities Maintenance to enhance processes.
Action
Integration Of Process Improvement
Discussions were held with VP of IT regarding the establishment of a Process Improvement Team.
Objective
Implement E-Procurement
Implement system wide e-procurement system
KPI
Implement Elements
Implement all elements of system designated e-procurement solution.
Result
Implement E-Procurement
SciQuest has been selected as the e-procurement vendor and implementation is currently underway in Finance and Operations with full campus rollout by the end of FY15.
Action
Implement E-Procurement
Work with Systems Administrations regarding selection of a vendor.
Objective
Evaluate Budget Effectiveness
Continue to evaluate effectiveness of budget and allocation process.
KPI
Departmental Review Of Budgeting Process
Review with deparments the effectiveness of budgeting process and budget development to further enhance the process for allocation of university resources.
Result
Evaluate Budget Effectiveness
Department Budget Hearings indicate current Budget Process is effective, minor suggestions were made, particularly regarding education of new Departmental Administration.
Action
Evaluate Budget Effectiveness
Review of budget process during Budget Hearings.
Objective
University Fee Structure
Review University fee structure to provide for future revenue requirements
KPI
Investigate Alternative Fee Structures
Investigate alternative fee structures for review and possible implementation.
Result
Investigate Alternative Fee Structures
Various models were presented to systems Administration for consideration but each was rejected. We are being forced to continue with existing model.
Action
University Fee Structure Improvements
Review current fee structure improvements.
Objective
Enhance University Investment Returns
Review opportunities to enhance Universtiy investment returns currently constrained by the Public Funds Investment Act.
KPI
Research And Recommend Alternatives
Research and recommend alternatives for maximizing university investments from its operating and non-operating investments.
Result
Research And Recommend Alternatives
The University has selected Asset Strategy Consultants as investment advisors and their assistance has greatly improved endownment earnings. PFIA limitations have negatively impacted operating and non-opertaing returns. We have proposed to System that they adopt the "Prudent Person Standard" versus PFIA to improve earnings and minimize paper work. Currently awaiting System decision.
Action
Enhance University Investment Returns
Obtain appropriate investment advisor assistance. Look at alternatives to PFIA.
Goal
Continue To Implement Campus Master Plan Update
Continue to implement Campus Master Plan update.
Objective
Yearly Updates
Implement yearly elements of updated campus master plan
KPI
Implementation Of Master Plan
Implement elements of Phase I of the Master Plan update.
Result
Implementation Of Master Plan
Three projects are in planning currently: South Residence Hall, Pirkle and South Dining. Parking lot and Vivarium are under construction. Student Health and Counseling Center has opened.
Action
Yearly Updates
Continue to move projects forward.
Objective
Prioritize Projects And Funding
Continue to prioritize projects and funding
KPI
Identify Projects
Projects identified in Phase I of Master Plan Update
Result
Identify Projects
All project funding has been identified. TBR are inadequate for Nursing/Biology Building so project has been reduced in scope.
Action
Prioritize Projects And Funding
University is moving forward with projects.
Goal
Minimize Risk To Employees And Facilities
Minimize risk to employees and facilities
Objective
Develop Business Continuity Plan
Implement Business Continuity Plan
KPI
Implementation
Implementation of Plan
Result
Implementation
Consultant has been hired, has reveiwed campus operations and developed a draft plan which is currently being reviewed.
Action
Develop Business Continuity Plan
Obtain consult and assist in developing Plan.
Goal
Develop A Strong Employee Development Process
Develop a strong Employee Development Process
Objective
Human Resources Implementation
Human Resources implement employee training program
KPI
Employee Training Opportunities
Employee training opportunities
Result
Employee Training Opportunities
Campus use of Talent Management has been so sucessful that a staff person has had to be added to maintain records of all participants.