OATdb Archive - Sam Houston State University

OATdb Archive

2013 - 2014

Recreational Sports

Goal

Club Sports Student Leader Development

Club Sports officers training is designed to give students skills necessary to operate their Clubs in a professional manner.

Objective

Club Sports Officers Leadership Development Training.

Through a new club sports officer leadership development training participants will be able to identify effective fundraising opportunities and relationship building with donors for their clubs to increase revenue and decrease the financial burden on their participants.

Indicator

Pre And Post Testing Of Fundraising Knowledge.

Through a pretest participants will establish a base line for what their club currently has thought of or plan on doing for fundraising opportunities. A posttest will be conducted at the conclusion of the training. Club Sports will show an increase in what fundraising opportunities their club can do.

Criterion

60% Increase In Fundraising Knowledge

Participants will be able to list at least 60% more fundraising opportunities from pretest to posttest.

Finding

Results Of Fundraising Pre And Post Test

Participants of the Club Sports leadership workshop listed the amount of fundraisers that would benefit the club or the club was going to or had done. After the workshop participants were again asked to list fundraising ideas that would be beneficial to their club.
Prior to the workshop participants scored an average of 2.4 and after 4.37. There was a 77.27% increase. While the group as a whole met our goal of 60% increase only 10 of 19 met the goal while another 4 were close.

Criterion

Implementation Of New Fundraising

Each club will implement at least 1 of the additional fundraisers listed during the academic school year.

Finding

Additional Fundraising

All of the Clubs participated in the Club Sports Fundraising Golf Tournament giving each club an additional fundraising opportunity. 8 Club Sports added an additional fundraiser on their own.
Since the golf tournament fundraiser was mandatory for each club there was not a need for most clubs to find additional revenue streams and so additional fundraising was not needed. We view the fact that 8 clubs did do another fundraiser as indication of the success of the workshop.
Instead of looking at just adding a fundraiser as a goal we need to focus more on looking at the amount of fundraisers in general each club does and how that compares to their financial need. Some clubs can meet their financial need with only a single fundraiser or just a few.

Indicator

Pre And Post Testing Of Ability To Write A Professionally Thank You Letter To A Donor.

Through a pretest participants will demonstrate current level of professionalism when writing a thank you letter to a donor. A posttest will be conducted at the conclusion of the training. Each participant will demonstrate proper relationship building with donors by writing a professional thank you letter. The pre and posttest letters will be scored using a 7 point scale each point covering one of points of emphasis from the training on professional correspondence with donors. Additionally each club will send out at least one professionally written thank you letter to a real donor that meets the same criteria by submitting communications with donors to the Recreational Sports office for evaluation.

Criterion

List At Least 5 Of The 7 Points Of Emphasis.

Participants will write a thank you letter at the conclusion of the training and will show an improvement over the pretest letter and have a minimum of 5 of 7 points on the grading matrix.

Finding

Result Of Mock Thank You Letter

Participants of the Club Sports leadership workshop wrote a mock thank you letter to donors and then were given a workshop on fundraising and development that included 7 points of emphasis when writing a thank you letter to donors. After the workshop participants were again asked to write a thank you letter to a donor.
Prior to the workshop participants scored an average of 2.7 and after 4.7. There was a 73.47% increase. 12 of the 19 Club Sports met the goal of at least 5, while the other 7 scored a 4. None of the clubs reached all 7 while only one club hit 6.

Criterion

Implementation Of Thank You Letter By Each Club.

Each club that receives a donation will send out a professionally written thank you letter to the donor that has minimum of 5 points of emphasis out of the 7 listed during the training.

Finding

Thank You Letters Written

Only 1 club wrote and reported a thank you letter that was written however every sponsor and participant of the Club Sports Golf Tournament was sent a thank you letter.
We are currently looking into ways as to how to track thank you letters as they are currently only self-reported and not required. Only 1 was reported but we are aware of more that were sent but never received a copy.

Action

Club Sports Officer Training

1. Club Sports will change the way it does its leadership training to a format that better addresses specific club needs. Only a few group sessions will remain. By doing this we can better convey the information and will have a better sense of if that information is understood.
2. Through more focused training 75% of Club Sports will be able achieve a passing score on both the fundraising and the thank you letter.
3, Instead of doing additional fundraisers we will compare need vs the amount of fundraisers done.

Goal

Professional Development Of Student Staff

Student staff should gain valuable knowledge and experience through employment in Recreational Sports that give the skills necessary to be successful during their employment and after college.

Objective

Group Fitness Instructor Development

Through training and workshops Group Fitness staff will show improvement and a level of proficiency in conducting a group fitness class that follows national standards that will better serve our participants.

Indicator

Pre And Post Testing Of Group Fitness Instructor Level

A baseline for each instructor will be established through a pretest. A posttest will be done at the end of the year. Instructors will show an increase in their abilities that reaches a minimum standard set forth by AFAA.

Criterion

80% Proficiency On Evaluation

Instructors will score a minimum of 80% (AFAA standard) on the evaluation of their ability to conduct a group fitness class.

Finding

80 % Proficiency

12 instructors were evaluated prior to training and all 12 were deemed to be less than the 80% proficiency rating. After the training had concluded. The 12 instructors all passed the 80% AFAA standard and scored a combined average of 92.75%

Criterion

Instructors Can Teach Multiple Types Of Classes

Instructors who are only able to teach one type of class will become proficient in at least 2 other types of classes.
Instructors who are proficient in more than one class will be able to teach at least one additional type of class.

Finding

Teaching Multiple Classes

9 insturctors were only able to teach 1 class prior to training. After training 8 of the 9 could teach more than two additional classes however they have not taught a demo yet for other classes that they are now qualified for and thus are not able to teach them. None of the instructors can teach more than 1 additional class without first completing a demo at 80% satisfactory rate.
No insturctors were proficient in more than one class to start the semester.

Action

Group Fitness Instructors

1. The instructors that are proficient (scored 80% on post workshop test) need to perform a demo to teach at least 1 of those formats.
2. Host certification workshops to provide professional development opportunities to instructors
3. Through additional training and demos all instructors will be proficient in at least 2 formats

Objective

Employment In Recreational Sports Builds Transferable Skill For Current And Future Employment.

Through employment in Recreational Sports students gain valuable knowledge and skills that can be applied during their employment in and after college

KPI

Survey Results From Student Voice

Results of a Campus Labs Survey administered to student staff after being employed for at least 1 semester will demonstrate:

At least 90% of students will report growth or improvement on the top 5 skills listed in NACE 2014 survey of skills employers are looking for as a result of their employment in Recreational Sports.

At least 90% of student supervisors will report growth or improvement in leadership skills as a result of their employment in Recreational Sports.

At least 90% of students will report that they received the proper training and resources to effectively perform their job responsibilities.

Result

Survey Results

In all three 90% was met however when looking gat individual units you can see significant differences in self reporting between strongly agree and moderately agree. Intramural Staff and Outdoor Staff had much higher strongly agrees than the average while Facility Staff and Fitness Staff we much lower. All the staffs had a combined rating of over 90% agree.

NACE 2014 survey of skills employers are looking for:
Ability to work in a team structure - Q20: 69.51 strongly agree 25.61 moderately
Ability to make decisions and solve problems - Q24: 57.32 strongly agree 34.15 moderately
Ability to plan, organize and prioritize work - Q13: 40.24 strongly agree 51.22 moderately Q19: 53.66 strongly agree 39.02 moderately
Ability to verbally communicate with persons inside and outside the organization – Q14: 60.98 strongly agree 36.59 moderately
Ability to obtain and process information – Q28: 60.98 strongly agree 31.71 moderately

Student Supervisors growth or improvement in leadership skills:
Management of a team – Q34: 60.87% strongly agree, 39.12% moderately agree
Ability to motivate and encourage others – Q35: 47.83% strongly agree, 47.83% moderately agree
Practicing ethical behavior and decision making – Q36 78.26% strongly agree, 21.74% moderately agree
Delegating tasks – Q37: 69.57% strongly agree, 21.74% moderately agree
Resolving conflicts with others/customers – Q38: 69.57% strongly agree, 30.43% moderately agree
Serving as a role model – Q39: 73.91% strongly agree, 21.74% moderately agree
Give constructive feedback to others – Q40: 65.22% strongly agree, 30.43% moderately agree
Training others – Q41: 78.26% strongly agree, 17.39% moderately agree
Supervisory skills – Q42: 73.91% strongly agree, 26.09% moderately agree
Managing emergency situations – Q43: 56.52% strongly agree, 39.13% moderately agree
Ability to evaluate – Q44: 82.61% strongly agree, 8.70% moderately agree

Proper training and resources
Q4 Tools and Resources - 65.85% Strongly agree 32.93% Moderately agree
Q9 Proper Training and Resources - 68.29% Strongly agree 29.27% Moderately agree

Action

Improve Strongly Agree Ratings To Above 60% In All Areas.

Enhance training for programs areas that scored lower than other areas so that their scores are in line with the rest of the program areas.

Enhance training so that all areas are raised to at least 60% strongly agree. (Ability to make decisions and solve problems, Ability to plan, organize and prioritize work, Ability to motivate and encourage others and Managing emergency situations)

Goal

Recreational Sports Contributes Positively To The Academic Success And Retention Of Students.

Through use of Recreational Sports facilities and programs students are better connected to the university and are better equipped both mentally and physically for their academic pursuits.

Objective

Retention Of Students Who Use Recreational Sports Facilities And Programs.

Students participating in Recreational Sports programs and facilities will be retained at higher levels than their FTF freshman cohort peers.
A comparison of high frequency, low frequency and non-users will be done on retention from first to second year.

KPI

Retention Comparison Of Users To Non-Users Of Recreational Sports

Freshman will be idenitfied as high users, low user and non-users based on Recreational Sports participant data collected through new recreation management software and compared to each other.
Students who are high users will be retained at 10% higher rate than non-users.

Result

Retention Comparison

The new management software has not been purchased yet and the ability to track individual participations in Recreational Sports programs is not yet available to us. This has caused us to not be able to compare high users to low users and non-users.

Action

Retention Data Collection

We will repeat this objective for 2014-2015 with the implementation of Fusion management software.

Objective

Recreational Sports Contributes To Academic Success.

Students who participate Recreational Sports programs and facilities will earn GPAs at the higher levels than non-users.
A GPA comparison of high frequency users, low frequency users and non-users will be conducted.

KPI

GPA Comparison Of Users And Non-Users Of Recreational Sports

Students will be identified as high users, low user and non-users based on Recreational Sports participant data collected through new recreation management software and compared to each other.
Students who are high users will have a .2 Average GPA better than non-users.

Result

GPA Comparison

Action

GPA Comparison

We will repeat this objective for 2014-2015 with the implementation of Fusion management software.

Update to previous cycle's plan for continuous improvement

New Learning outcomes have been worked on and new assessment measures including a new assessment cycle was created. A move from satisfaction surveys to outcomes based assessment was started and will continue with each program. The entire staff received training from the Academic Planning and Assessment office during Rec Sports Pro Staff retreat.

After new staff was hired in January a more concerted effort was started to evaluate the program including the group fitness instructor development listed above. Results can be found under that objective.

With Bearkat Camp moving from Forest Glenn to the new University Camp new facilities and policies were developed. A self-assessment of the facility and the program was conducted by the Recreational Sports staff responsible and recommendations for further development were documented. All participants were also surveyed. A copy of the survey results is attached. We have also completed our conversion from goals of the program to specific outcomes:

Students who participate in spirit camps for freshman or transfer students will develop interpersonal relationships and a sense of community with other students before the start of the academic year.

Students who participate in spirit camps for freshman or transfer students will be able to recognize a connection to the university.

Students who participate in spirit camps for freshman or transfer students will be able to recall spirit and traditions of Sam Houston State.

Students who participate in spirit camps for freshman or transfer students will be retained at a higher rate than students who do not attend.

Outcome 1 will be measured through a survey with the following questions:

How comfortable were you establishing relationships? Not at all comfortable to Extremely Comfortable.

Please indicate your level of agreement with the following statements: - I fostered interpersonal relationships while at Bearkat Camp.

Outcome 2 will be measured through a survey with the following questions:

Please indicate your level of agreement with the following statements: - This program generated a sense of pride in attending SHSU.

Please indicate your level of agreement with the following statements: - I know more about SHSU as a result of this program.

Please indicate your level of agreement with the following statements: - I feel better prepared to be a student at SHSU.

Outcome 3 will be measured through a survey with the following question as well as direct observation through skits performed as part of Bearkat Camp that display participants’ knowledge of traditions:

Please indicate your level of agreement with the following statements: - Bearkat Camp enhanced my appreciation of University traditions.

Outcome 4 will be measured through comparing retention rates of participants’ vs non participants. In October of every year the participants will be compared. This allows for an accurate account of which students matriculate or graduate.

During the academic year student trip leaders were trained and evaluated through direct observation of full time staff. We continue to work with legal to allow student trip leaders to lead outdoor recreation trips without FTE's. The training and evaluation of a number of trip leaders was complete and appropriate feedback was given. Additional training was warranted with select individuals until those could meet the criteria put in place. We will continue to develop new student trip leaders in a similar fashion as well as debrief with current student trip leaders to help improve their skills.

Plan for continuous improvement 1. Club Sports will change the way it does its leadership training to a format that better addresses specific club needs. Only a few group sessions will remain. By doing this we can better convey the information and will have a better sense of if that information is understood.
2. Through more focused training 75% of Club Sports will be able achieve a passing score on both the fundraising and the thank you letter.
3, Instead of doing additional fundraisers we will compare need vs the amount of fundraisers done for each club sport.
4. The group fitness instructors that are proficient (scored 80% on post workshop test) need to perform a demo to teach at least 1 of those formats.
5. Host certification workshops to provide professional development opportunities to instructors
6. Through additional training and demos all group fitness instructors will be proficient in at least 2 formats
7. Enhance training for programs areas that scored lower than other areas so that their scores are in line with the rest of the program areas.
8. Enhance training so that all areas are at or above 60% strongly agree. (Ability to make decisions and solve problems, Ability to plan, organize and prioritize work, Ability to motivate and encourage others and Managing emergency situations)
9. We will repeat the GPA and Retention objectives for 2014-2015 with the implementation of Fusion management software.