Improve The Process Of Continuous Improvement Within The Facilities Management Work Group
Much of the success of continuous improvement programs depends on it being implemented in such a way that it is a "useful" tool to staff and not a burdensome task. Time is a valuable commodity. Our goal is to provide greater attention to the program and incorporate it into daily operations.
Objective
Establish An Office Of Responsibility For The OATDB And The President's Indicators Initiative
An individual staff member will be assigned the role of ensuring the schedule and content of continuous improvement initiatives are maintained and presented for timely and informative decision making by management.
KPI
By December 1, 2012 Identify Responsible Individual And Assign Responsibilities
A member of Facilities Management will be assigned responsibility for tracking progress and preparing management reports describing OATDB Program compliance.
Result
Office Of Responsibility Not Identified
An office of responsibility was not identified due to internal and external conflicts at the time that made the most sense to do so. By not making the assignment early in the program year it became non-beneficial to the program.
KPI
By Jan 1, 2013 Office Of Responsibility For OATDB Prepares Status Reports For Management
The Office of Responsibility for OATDB Prepares Status Reports for Management on a monthly basis and discusses with the Associate Vice President for Facilities Management any actions necessary to ensure good progress in the OATDB Progam completion.
Result
No Status Reports Prepared For Management
Life events for individuals involved in assigning an office of responsibility prevented reports from being prepared.
Action
Elevate Grade Level Of Existing Position To Carry Out Improvement Initiatives
Establish new position description in the Administration area titled Assistant to the Associate Vice President for Facilities Management. This position will be an elevated grade such that higher report level responsibilities may be assigned. These responsibilities will include internal and external service analysis, continuous improvement efforts (including the OATDB), and special project information gathering and reporting. Overall this position will work with other offices on department improvement initiatives.
Goal
Improve The Energy Performance Of Campus Buildings
Improve the energy performance of campus buildings by obtaining funding support for energy projects and validating savings.
Objective
Use Energy Saving Projects To Reduce Energy Consumption In Campus Buildings
Facilities Management will plan and request funding for high payback energy savings projects that reduce energy consumption and improve the overall performance of campus buildings.
KPI
Identify And Implement Energy Conservation Project(s)
Energy Management will work with Plant Operations and Facilities Planning and Constuction offices to identify and implement funded energy conservation project(s) to help the campus reduce energy consumption.
Result
Phase II Campus Energy Conservation Project Funded & Underway
The FY 2013 Renovation and Repair program contained $1.75 million for replacement of interior lighting in educational buildings. Following successful implementation of Phase I, this project was started in May 2013 and is projected to be completed by the end of September 2013. Fifteen (15) buidings are included in the scope of work.
KPI
Measure Progress Of Energy Reduction Initiatives Or Projects By Comparing The Present Year Consumption To The Previous Year
Measure Progress of Energy Reduction Initiatives or Projects by Comparing the Present Year Consumption to the Previous Year. Monthly reports will be compiled to show a comparison of the present months energy consumption versus the comparable month of the previous year. Cumulative consumption will similarly be compared. A written narrative will be provided with each reporting period.
Result
FY 2012 Energy Savings Project Phase I Helps Produce A 4.25% Reduction In FY 2013
The FY 2012 Energy Savings Project Phase I successfully aided in significant reduction of electrical energy and thereby a reduction utility expenditures. On a per square foot basis, consumption was down in 2013 by 4.25% and cost was down just over 8%.
Action
Complete Energy Conservation Project Phase III At $1.75 Million.
Funding has already been received for Phase III of Energy Conservation Project work at $1.75 million. The primary objective of this project is to upgrade building controls and improve metering of campus utilites for greater accuracy in the utility invoicing area and for improved tracking and validation of energy reduction initiatives.