OATdb Archive - Sam Houston State University

OATdb Archive

2011 - 2012

Auxiliary Enterprises

Goal

Enhance Data Deliveries To Campus Units

Provide a new product line to increase revenue for Vending.

Objective

Increase Revenue In Vending

Vending Services will evaluate a new product by studying the direct expenditures versus expected revenue.

KPI

Bottled Water Services

Vending will do a comparison study to determine if the University can save money on a campus wide bottled water service versus retailers supplying to individual departments. To be considered successful, the revenue will need to be 25% above the net cost.

Result

Savings On Bottled Water Services

The Procurement Department worked with the Vending Department to determine the best means to purchase bottled water (5 gal bottles) for campus. Procurement contacted DS Waters of America/Sparkletts who has a cooperative contract through Harris County Dept. of Education. Purchasing water through this cooperative contract saves the University 45% from the lowest price offered by a vendor the University previously purchased from campus wide.

Action

Additional Savings On Bottled Water

The University will work with departments across campus, as directed by President's Cabinet, to convert departments over to the cooperative contract thus saving the University additional funds. Since the Bottled Water Services contract was successful we will choose another area to work on for 2012-2013.

Objective

Sam Houston Press And Copy Center Will Enhance The Process Of Interdepartmental Transfers

Sam Houston Press and Copy Center will purchase a software product which will enable them to complete statements for departments and allow them to make the interdepartmental transfer electronically to the Controller.

KPI

Purchase Of Software

Sam Houston Press and Copy Center will purchase Quick Books in order to more efficiently process statements and bill departments. To be considered successful, accurate and complete data will be collected monthly on printing jobs and revenue received for service. This information will be compared with last year's Legacy reports. The standard for success will be that statements are transmitted to departments within 25 business days and revenue received will increase over 2010-2011 by 10%.

Result

Quickbooks Software

Sam Houston Press and Copy Center purchased QuickBooks in order to more effeiciently process statements and bill departments. The program was successful in completing accurate billing statements to departments which are completed on a monthly basis. The QuickBook statements were matched to the Excel spreadsheets billings which were uploaded into Banner. All revenues were received for all printing jobs billed. The program gave us 100% accuracy on revenues against billings submitted.

Action

Accuracy Of QuickBooks

QuickBooks software was purchased for Sam Houston Press and Copy Center. With a successful intervention, we will choose another area in which to improve for 2012-2013

Update to previous cycle's plan for continuous improvement

Plan for continuous improvement It is the goal of Procurement and Business Services and our Auxiliary Services to keep all billings and revenues in sync and to save the University monies wherever possible. With the purchase of QuickBooks, we accomplished this task at University Press and Copy Center. The program is easy to use and can be easily uploaded into Banner by an Excel spreadsheet. At the direction from the President's Cabinet, Procurement took on the responsibility,, along with Vending, of finding a deeper discounted source for 5 gallon water bottles used across campus in academic and administrative units. The results from this study were very positive giving us an outlet for over a 45% savings per bottle from another major water provider used campus wide. Procurement and Business Services strives to meet and exceed the goals of the University by finding more accurate, efficient and effective methods for purchasing goods/services and successfully billing departments for services rendered and recouping those revenues. We were successful in both of our goals for 2011-2012, so Vending and Press will choose new goals for 2012-2013.