Foster professional and personal staff development
Objective
Performance Goals To Measure Effectiveness
Measurable annual goals set by department leaders to evaluate the activity of staffers. The goals reflect the FY12 goals projected in the President's Performance Indicator Report at the start of FY 2012. This objective focuses upon only the most prominent indicators reported by each department in the President's Performance Indicator Report. These are reviewed for progress at several points throughout the year, through reports and individual meetings. At the end of the year a final review is conducted and goals are set for the following year.
KPI
Progress Toward Achievement Of Annual Goals
Department leaders review actual performance versus the performance goals that are declared for the current fiscal year in the President's Performance Indicator Report. This occurs several times during the year and at the end of the year a final review produces year-end findings. The final review also provides the basis for establishing the goals for the following year.
Result
FY 12 Final Indicator Values
As of August 31, 2012, the values achieved in FY 2012 indicate that 80% of the goals set for the division met or exceeded expectations.
Action
Set Goals For Fiscal Year 2013
Goals for FY 2013 have been adjusted to align with individual departments' outcomes of FY 2012. The vice president will discuss the goals for FY2013 with the president to develop strategies meet the mission of the university.
Objective
Retain A Quality Staff Through Positive Work Environment
Retain a quality staff supported by the efforts of the Vice President to create a positive work environment. These efforts will include encouragement of all staff with on-going communication, periodic walk-throughs of departments and interaction with all staff; provision of appropriate work tools; merit compensation based upon performance excellence; delegation of additional authority to deserving employees.
KPI
Count Members Of Staff Retained
At the end of the year the total number of University Advancement personnel retained is counted. Reasons for staff departures are reviewed by the Vice President and/or the appropriate Department heads.
Result
Criterion Met
Ninety three percent (93%) of the University Advancement division's staff have been retained in FY 2012. Only one, out of 42 employees has left for a higher paying position. In interviewing the exiting employee the department head learned that the employee was generally satisfied with the work environment in University Advancement.
Action
Positive Work Environment
The division will renew license and maintenance agreements as needed for continuity of record-keeping and work flow of the staff. An annual review by the IT department is now procedure by the university that will meet technology needs of the staff. Directors and staff will be actively encouraged and support the development and responsibilities to achieve objectives and goals.
Objective
Provide Ongoing Training And Support For Staff
Provide staff opportunities for professional development, training for continuing education, professional and personal growth
KPI
Annual Participation In Professional Development
FY 2012 Participation by staff and directors in professional conferences, seminars, or other related training will be reviewed. Counts and the percentage of staff involved in professional development will be calculated.Half of the Directors and Staff will Attend at least one development program, activity, or on-line training specific to professional area of expertise.
Result
Half Of The Directors And Staff Participated In Professional Training.
Over half of the directors and staff attended or participated in professional training.
Action
Summarize Professional Development Training
Directors and staff will participate in professional development as resources are available. Participants will attend conferences and participate in web based training sessions available on-line and on-campus professional development sessions.
Goal
Provide Leadership For Securing Private Support For University
Vice President for University Advancement will encourage, provide advice, and meet with executive director of Development
Objective
Meet Capital Campaign Commitments
The primary objective this year is to follow-up with major donor commitments ($25,000 and more) that were made during the capital campaign. In order to lead the division in achieving this objective, the Vice President will facilitate the development of strategies for the development officers to target specific donors that made pledge, and to cultivate the ongoing interest of individuals who have made planned gifts.
KPI
Assess The Ongoing Efforts Of Pledges And Commitments
Pledges will be reviewed regularly until the pledge is fulfilled. The fulfillment of pledges will be reflected in the donor record and reported quarterly to the vice president.
Result
Results Of Fulfillment For FY 2011
A total of 46% of the total commitments expected to be paid for the capital campaign were received for the fiscal year.
Action
Collection Of Commitments
The vice president will facilitate the development of strategies for development officers to cultivate and engage donors who have made pledge commitments. The development officers will provide stewardship to prospective donors by making contacts by phone or face to face visits.
Goal
Work With Directors To Enhance Image Of University
Vice President for University Advancement and directors plan and execute collaborative image for the University
Objective
Improve The Standards For Publications And Events
The Division has been engaged in a concerted effort to improve the quality of its publications and events and this effort is ongoing in 2011-2012.
KPI
Annual Awards Competition Of The Council For The Advancement & Support Of Education
The Advancement Division may submit publication materials (articles, photographs, brochures) and documented evidence of the quality of its events ( event invitations, printed program, menu, photos of venue and table decorations, attendance numbers, etc) in competition with those of other universities within District 4 (Southwestern US)
Result
Met Performance Indicator
The competition held by District 4 (Southwest region) of The Council for the Advancement and Support of Education for the annual conference resulting in five (5) awards received. Two Gold Awards received in Design Illustration and Design - Special Pieces. One Silver Award in Projects/Special Events. One Grand Award for "Best Use of Volunteers" in Annual Giving. One Awards Excellence in Visual Design, an information packet for Criminal Justice.
In the area of videos produced, a Telly Award was given in 2012 for the video "Great Names Campaign".
Action
Recognition From Council For The Advancement And Support Of Education
The division will earn recognition from the Council for the Advancement and Support of Education (CASE) at the District 4 Conference held annually in the form of an award. Other universities throughout Texas, Oklahoma, New Mexico, Arkansas and Louisiana participate in the competition that includes all areas, development, marketing, communications and alumni relations. The competition and recognition received by CASE is a benchmark used to improve the quality of publications and events produced by the division.