Enhance Link Between Planning And Budgeting As Well As Determining Resources Needs And Uses Both Short And Long Term.
Enhance Link Between Planning And Budgeting As Well As Determining Resources Needs And Uses Both Short And Long Term.
Objective
Guide And Monitor Revision Of Process For Creation Of Operating Budget
Guide and monitor revision of process for creation of operating budgets. Introduce greater transparency and involvement of executive academic leaders and executive office directors in the process of building the subsequent year's operating budget.
Indicator
Assess Satisfaction With Process And Timeliness And Correctness Of Budget
Assess participants' perceptions of the revised process with regard to the productivity of the process, the successfulness of the outcome and their satisfaction with the experience. Informal focus group of process participants will be convened for collection of feedback on perceptions
Criterion
Positive Feedback From 75% Of Participants;Budget To Meet Requirements And Deadlines
75% of participants in the revised operating budget creation process who have been convened in a focus group will provide predominantly positive feedback on the process and its outcome.
Finding
Participant Feedback
Pressing budget matters hindered the ability to conduct true focus groups to assess participants perceptions. However, information collected informally from approximately 30-40 individuals closely associated with the budget process, revealed overwhelmingly positive feedback.
Action
Assessing Participant Perceptions
The Acting VP of Finance and Operations will work with the Institutional Research Office to establish an imporved system for assess participant perceptions. This new system will include the utilization of an online survey, and the convening of informal focus groups composed of individuals closely associated with the budget process.
Objective
Enhance Data Analysis By Defining Models To Improve Decision Making
Define Models for enhanced data analysis to improve decision making
Indicator
Assess Budget Projections Created With New Models
Budget projections for FY11 that were generated with new models will be assessed for reasonableness while in formulation and will be tested against actuality in FY2011. Interim judgments re. the reasonableness of budget projections created with new models will be made by the Director of Budget, the Associate VP for Budget and Operations and the Vice President of Finance and Operations, with input from financial operations representatives and executive managers across the university. The final assessment of effectiveness for the new models will be made in Fiscal Year 2011 when the budget is in use.
Criterion
Y11 Budget Projections Judged Reasonable And Fy11 Test Vs. Actuality Due In FY11
In final phases of testing new models the FY11 budget projections will be judged reasonable by the Director of Budget, the Associate VP for Budget and Operations and the Vice President of Finance and Operations, reflecting input from financial operations representatives and executive managers across the university. When tested against the FY 11 actuality, the Fy11 budget projected from new models will prove to be reasonably accurate.
Finding
FY 10 Testing Of New Model Projections For FY11 Budget Are Positive
The final FY 10 tests of new model projections for the FY11 budget yielded a budget that was judged to be reasonable by the Director of Budget, the Associate VP for Budget and Operations and the Vice President of Finance and Operations. Findings regarding the projected FY11 budget against the FY 11 actuality will be available at the close of FY 11.
Action
Enhance Data Analysis By Defining Models To Improve Decision Making
The models identified in FY 10 were reasonably successful, however, in FY 11 it will be necessary to experiment with new models due to the transition to the BANNER system… This change of information systems will affect not only the nature of the model inputs but also their relationship to each other.
Goal
Develop Strategies To Improve Revenues And Net Revenues For Units With That Functionality
Develop Strategies To Improve Revenues And Net Revenues For Units With That Functionality
Objective
Support And Monitor Strategies To Improve Revenue Gained Be Auxiliary Services
Support And Monitor Strategies to Improve Revenue Gained be Auxiliary Services
Indicator
Review 2010 Income And Expenses To Assess Average Net Income
Review 2010 income and expenses To assess average net income attained by Auxiliary Services units
Criterion
Achieve Average Net Income Target Of 5%
Achieve Average Net Income target of 5% - a very respectable net income by business standards appropriate for auxiliary units operating within a university.
Finding
Final Assessment Of Average Net Income
The final assessment of Average Net Revenue for auxiliary enterprises found that the 5% net income target was not met.
Indicator
Review And Assess Auxiliary Services 2010 Revenues
Auxiliary Services units' 2010 revenues will be reviewed and assessed at the close of the fiscal 2010 year in relation to last year's revenues
Criterion
Combined Revenue Increase Of At Least 2%
The combined Revenues of all Auxiliary Services Units will increase by at least 2% over last year's revenue
Finding
Final Accounting And Assessment Of 2010 Revenues
Final accounting and assessment of 2010 revenues found that Auxiliary Enterprises did not meet the 2% increase goal.
Action
Support And Monitor Strategies To Improve Revenue Gained Be Auxiliary Services
In the future, auxiliary units which are envolved with the generation of revenue will seek out new methods for increasing their incomes in order to reach all related goals. One such method which is being explored involves raising the price of services.
Goal
Continually Improve The Support Services To Internal Constituents
Continually Improve The Support Services To Internal Constituents
Objective
Assure That University Is Well Served By Research & Reporting Of Institutional Research &Assessmetn Office
The Assoc VP for Budget and Operations will assure that the university is well served by the research conducted and & reports submitted by the Office of Institutional Research & Assessment in satisfaction of 1. known federal and state requirements; 2, unanticipated federal and state ad hoc requests; 3. non-governmental surveys and reports for external organizations positioned to negatively or positively impact the university; and 4. policy or initiative impact research by university leaders
Indicator
Meta-Monitoring Of IRA Office Job Tracking & Client Satisfaction Assessment
The Budget and Operations AVP will Meta-Monitor IRA Office tracking of mandatory and non mandatory work orders and jobs. He will also monitor IRA assessments of client satisfaction and service effectiveness. Meta-monitoring will include engaging in critical review and feedback loops with the IRA Office regarding the tools and instrumenconstructive ts used to track and assess its operational effectiveness , the results obtained from the application of those tools.
The Critical review and feedback process will also extend to IRA Office self improvement plans, plans for self determination and mission definition.
Criterion
100% Satisfaction Of Government Mandatory Research/reporting; 90% Satisfaction Of Non Governmental Clients
The Office of Budget and Operations will promote IRA Office satisfaction of government mandatory research/reporting with 100% accuracy and timeliness and satisfaction of non-governmental client research/reporting with 90% positive client assessment of effectiveness
Finding
FY2010 Findings For Requirement Satisfaction And Client Ratings Of Effectiveness
FY2010 findings through June 30 tracking of government and non government organization reporting and research satisfaction indicate that the IRA Office met its 100% criterion for accuracy and timeliness.
Findings through Mid May for Client satisfaction and rating of job effectiveness were also greater than 90% positive. (See IRA Office OAT DB Assessmetn Findins for details)
There has been insufficient opportunity for the AVP of Budget and operations to extend meta-monitoring to critical review and feedback on self assessment methods, on operations, on plans for self improvement, self determination or mission definition
Action
Improve Meta-monitoring Activity With IRA Office
There has been insufficient opportunity for the AVP of Budget and operations to extend meta-monitoring to critical review and feedback on self assessment methods, on operations, on plans for self improvement, self determination or mission definition. In the coming year, efforts will be made to schedule more regular meetings for exercise and communication of strategic evaluative input and input in respons to areas of need identified by the IRA Office.