OATdb Archive

2009 - 2010

Facilities Planning And Construction

Goal
Promote Responsive, Welcoming, And Customer Oriented Service.
Improve accessibility to campus building and facilities to encourage greater enrollment of physically challenged students, faculty, staff and visitors by addressing accessibility issues in all areas of the campus.

Objective
Maximize Use Of Historically Underutilized Businesses
Facilities Planning will aggressively pursue the utilization of Historically Underutilized Businesses.

Indicator
Purchasing Monthly HUB Status Report
The Director of Purchasing publishes a status report monthly which reports the HUB utilization by division

Criterion
26.1% HUB Utilization Rate
The state guideline sets 26.1% as the goal for HUB utilization for Building Construction.

Finding
August 31 HUB Utilization Stands At 30.15%
As of August 31, Building Construction has a HUB participation rate of 30.15% as compared to the State average of 16.4%.

Action
Pursue Use Of More State Contracts With Certified HUB Contractors
In FY 2011, Facilities and Operations will pursue more certified HUB contractors through one of several state contracts available to the University.


Goal
Continually Improve The Support Services To Internal Constituents
Parking Improvements to campus that are funded by Administration.

Objective
Parking Improvements
Facilities Planning and Construction will make improvements to campus parking by executing parking projects as they are approved and funded by the administration.


Indicator
Track Progress On Parking Improvment Project(s)
Progress on any parking improvement projects approved by the TSUS Board of Regents will be tracked and recorded.


Criterion
Complete One Or More Parking Improvement Projects In FY 2010
Facilities Planning and Construction will complete one or more projects during FY 2010.

Finding
Bowers Stadium Parking Lot Resurfacing Project
The Bowers Stadium Parking Lot Resurfacing Project was approved by the TSUS Board of Regents during their November 2009 meeting, and was awarded on March 22, 2010.  It is currently under construction.  Project completion will be reported.

Pertinent statistics:  •Parking Stalls; existing 667, proposed 796 •Paved Area; existing 36,447 sy, proposed 40,089 sy •Grassed Area; existing 12,172 sy, proposed 9,560 sy •Illumination Power Consumption •Existing 19 kw (partial lot coverage) •Proposed 20 kw (full lot coverage) •LED option 5 kw (full lot coverage)

Action
Seek Approval Of Additional Parking Lot Improvements
We have included the Avenue M parking lot improvement on our CIP for FY 2011 at an estimated cost of $250,000.  Currently we have 80,000 sf of area to be paved and only 34 designated parking spaces.  We plan to increase that to approximately 150 spaces.

Objective
Complete Capital Improvement Projects Under Budget.
We will strive to complete all projects with budgets of $500,000 or larger within budget.

Indicator
Project Final Design Development Budgets
Facilities Planning & Construction will use the approved design development project buget for projects $500,000 and larger as the baseline for measuring final project over/under run.

Criterion
Achieve A 5 Percent Cost Under Run On Projects With Budget Of $500,000 Or More
Facilities Planning and Construction will compare the final project cost with the approved design developement budget for over/under run percentage and will achieve a 5 percent under run on capital projects over $ 500,000.

Finding
Five (5) Projects Closed Out In FY 2010 With Combined 2 Percent Underrun
A total of 5 projects have been completed in FY 2010.  Planned budgets totaled $4,975,000 and actual project costs totaled $4,881,665 for a 2% cost underrun.  A summary of project cost comparisons is attached.

Finding
Two Of Five Projects Overrun Their Budget
Although the combined budgets of the five projects closed out in FY 2010 were in cost underrun, two of the projects individually overrun their original budgets.


Finding
Minor Scope Changes By Owner Dominate Overrun Causes
It appears that minor scope changes by the owner are the predominate cause of project cost overruns.  These scope changes are however items not included in the original design but considered important to the overall operation and maintenance of the buildings.

Action
Perform Closer Review Of Project Documents To Include All Neccesary Building Components
Staff will strive to conduct closer reviews and include component experts from shops and facilities staff in the review process. 


Update to previous cycle's plan for continuous improvement
Plan for continuous improvement Facilities Planning & Construction emphasizes the Historically Underutilized Business program in all pre submittal meetings with contractors and has been a leader in HUB participation rates within the Texas State University System.  Working closely with the Purchasing HUB Coordinator on all campus projects identified for HUB contracting opportunities, the Facilities staff is able to achieve good cooperation from its contractors and is able to create an environment for high HUB utilization rates.  Our HUB particpation greatly contributed to the University's overall mark of 25.80% which was best in the Texas State University System.

Parking on the campus is a valuable and limited resource.  It is important to keep parking at the forefront of campus improvements and try to increase both the numbers and the quality of all parking areas.  Given the limited funds generated from parking fees, it is difficult sometimes to achieve desired parking initiatives, however by striving to accomplish at least one major project per year, the Facilities staff has made significant improvements to the campus parking program.

Our Board of Regents places a five (5) percent cap on project overruns and any costs which take projects above this level require the re-approval of the project by the Board.  The Facilities staff has had a good history of coming in under budget on major capital projects.  Although 2 of 5 projects assessed in 2010 were in a small cost overrun condition, none of them exceeded the 5 percent cap and all projects combined were 2 percent under budget.  This is in line with past history and efforts will continue to hold costs down on projects.  To ensure that the projects come in under cost, the facilities staff will strive for continued detailed reviews of projects from all resources and include component experts from shops and facilities staff in the review process in an effort to alleviate major contract changes.

Sam Houston State University | A Member of The Texas State University System