Continually Improve The Support Services To Internal Constituents.
Continually improve the support services to internal constituents.
Objective
Energy Performance Contract FY 2010
Physical Plant will complete the implementation of an Energy Performance Contract in FY 2010.
Indicator
Document Award Of Energy Performance Contractor
The Physical Plant will fund and award to the successful proposer an Energy Performance Contract for immediate implementation. The awarding of this contract will be completed by a department established deadline.
Criterion
Award Energy Performance Contract January 1, 2010
Facilities Managment will award the Energy Performance Contract by January 1, 2010.
Finding
The Energy Performance Contract Was Awarded To Schneider Electric Company On January 29, 2010
The extensive search and awarding process caused Facilities Management to miss the January 1, 2010 deadline. Schneider Electric Company, a notable firm in the area of Performance Contracting was selected and a contract was awarded on January 29, 2010. The contractor must complete a comprehensive audit before implementation of energy saving opportunities.
Finding
The Detailed Energy Audit Is 90% Complete As Of Sep 1, 2010.
Schneider Electric Company has completed 90% of the required Detailed Energy Audit as of Sep 1, 2010. Approximately $1.6 million in savings have been identified at a cost to implement of approximately $22.7 million.
Action
Complete 3rd Party Engineering Review Of Detailed Energy Audit
Facilities Management will secure a third party engineering firm to study the results of the detailed energy audit and validate the findings and the justification of all energy saving opportunities. This will be completed by October 15, 2010.
Action
Submit Final Proposal For Completion Of Energy Conservation Measures (ECMs)
After the 3rd party engineering review, Facilities Management will present Schneider Electric's final proposal for implementing all Energy Conservation Measures (ECMs) to the Texas State University System Board of Regents for approval to issue a contract. The Board Meeting is scheduled for February, 2011.
Action
Submit Performance Contract To Texas Higher Education Coordinating Board (THECB) For Approval
Upon approval of the Performance Contract by our Board of Regents the contract will be submitted to the Texas Higer Education Coordinating Board (THECB) on January 28, 2011 for their approval to proceed.
Action
Submit Performance Contract For Approval To The Texas Bond Review Board (TxBRB)
Once the Performance Contract is approved by the THECB, it will be submitted to the Texas Bond Review Board for their approval to issue supporting bonds for the completion of the energy conservation measures in the Performance Contract. Target date for approval by the BRB is March 17, 2011.
Action
Award Contract For Performance Contract
After all approvals, a Performance Contract will be issued to the contractor, Schneider Electric, and work on installation/construction of energy conservation measures can begin. Target start date is April 15, 2011.
Objective
Minimizing Physical Plant Reportable Accidents
Physical Plant will emphasize the investigation of accidents in the department, the correction of potential hazards, and the implementation of programs to prevent accidents in order to achieve zero reportable accidents.
Indicator
Worker Compensation Injury Reports For Physical Plant Employees
Accident reports for reportable injuries (lost time) are filed with the Environmental, Health, and Safety Office, the Human Resources Department, and the State Office of Risk Management.
Criterion
Zero (0) Reportable Accidents In The Physical Plant Department
The Physical Plant will strive to have zero reportable accidents during the period of this report.
Finding
There Have Been Eight (11) Reportable Accidents In Facilities Management During Fiscal Year 2010
The log of reportable accidents shows eleven (11) department injuries reported in FY 2010. eight (8) of those injuries occured in the Custodial operations (62%). This is an increase in both department and Custodial operations accidents. See Attachment
Action
Environmental Health & Safety Officer To Assist Custodial Supervison With More Training
More training programs will be introduced to increase awareness and propose safer work habits. Investigation of tools, processes, and personal protective equipment will be conducted to assist in accident reduction for slips and falls.
Action
Custodial Supervision Will Report Periodically On Actions And Results
Custodial Supervision has been tasked to keep the Associate VP for Facilities Management updated on actions being taken and to conduct full reports on all accidents with investigations and recommended actions.
Objective
Indoor Air Quality Improvements Across Campus
Physical Plant will operate an operations and maintenance program that focuses available resources within our budget to improve the indoor air quality in our campus buildings.
Indicator
Physical Plant Operations Will Incorporate Indoor Air Quality Improvements In Their Operations And Maintenance Program.
The Physical Plant Operations has the capability to perform a host of operations and maintenance actions which impact Indoor Air Quality. These actions will be recorded as part of a plan for the period. The number of Indoor Air Quality improvement we hope to accomplish will be dictated by the avialibilty of resources within our budget.
Criterion
The Physical Plant Operations Area Will Accomplish Seven (7) Building Indoor Air Quality Improvements
The Physical Plant Operations area will accomplish seven (7) Indoor Air Quality Improvements this period to include air handler cleaning, duct cleanin, air filter improvement stragtegies, outside air modifications, etc.
Finding
Fourteen (14) Building Indoor Air Quality Improvements Made Across Campus
Fourteen (14) improvements to filter programS, air handler cleaning, and humidification programs. All work improved indoor air quality in campus buildings. See attached report.
Finding
An Indoor Air Quality Management Plan Is Not In Place.
During a risk managment review, it was determined that indoor air quality issues were being handled adequately, but there was not a management plan in place to ensure all situations are handled in the same manner.
Action
Prepare And Implement A List Of Indoor Air Quality Initiatives For FY 2011
Plant Operations will prepare a plan of initiatives for accomplisment in FY 2011 to ensure a proactive environment for indoor air quality improvement across campus.
Action
Complete The Development Of An Indoor Air Quality Management Plan
In accordance with the response to our Risk Management Program Review by the State Office of Risk Management, Plant Operations will complete the Management Plan by July 31, 2010.
Goal
Recruit/Retain Quality Administrators
Recruit/Retain Quality Administrators
Objective
Department Will Support The University's Annual Fund Drive
Facilities Management staff will support the Annual Fund Drive through contributions to the Physical Plant Scholarship fund for designated relatives of plant employees.
Indicator
Department Will Record Employee Contributions To The Annual Fund Drive
The department will seek voluntary contributions from employees for the Physical Plant Scholarship fund which awards scholarships to relatives of the Physical Plant. Contributions will be tracked and recorded.
Criterion
Department Will Collect $2700 For The Annual Fund
Last year's target of $2500 was easily met and this years target has been raised to $2700.
Finding
Facilities Management Staff Contribute $6,442.50 In FY 2010
Facilities Management staff surpassed the target of $2,700.00 for the department's annual fund drive, raising $6,442.50 in FY10
Action
The Department Will Set A Target Of $3,500.00 For FY 2011.
Due to past success of this program which establishes a fund for scholarships given to qualifying sons and daughters of department personnel, the target contribution level has been raised.
Objective
Expand Professional Knowledge Of Department Employees
The Physical Plant will focus on expanding the professional knowledge of department employees by promoting attendance at conferences, seminars, and technical training programs.
Indicator
Physical Plant Adminstration Training Database Report
The Physical Plant Administration office maintains a database of all employee trips to conferences, seminars, and technical training programs. (Report is attached at the Indicator Level)
Criterion
25% Of The Department's Employees Will Attend Conferences, Seminars, Or Training Classes
The previous years criterion was to send 20% of the employees to conferences, seminars, or training programs. This was achieved and therefore our criterion for this period was increased to 25% participation.
Finding
Thirty-two (32%) Employees Have Attended Conferences, Seminars, Or Training Programs.
As of ASugust 31, 32% of employees attended conferences, seminars, and training off site with some situations lasting up to three days. 51 of 156 employees trained. See attached
Action
Develop Pofessional Development Plan For Supervisors And Managers
We are already working on this plan and will likely begin implementation before the end of this fiscal year. Each supervisor and manager in the department has been asked to identify key training and conference opportunities they would like to attend for self improvement. Working with this plan and our operating budget we will establish an amount of funds to use on this program.
Goal
Enhance The Link Between Planning And Budgeting As Well As Determining Resource Needs And Uses Both Short And Long Term.
Improve planning activities to make budgeting process more efficient and determining resources needed over the short and long term.
Objective
Reduce The Use Of Energy In Campus Buildings
The Physical Plant will support the Governor's Energy Program and decrease the resources needed short and long term by establishing energy reduction goals for campus buildings and intiating programs to reduce energy consumption.
Indicator
Energy Utilization Index Will Be Tracked And Recorded
The Energy Utilization Index (Total campus energy consumption per square foot will be calculated and reported montly) is a measure of energy efficiency in buildings. This index will be tracked and recorded.
Criterion
Reduce FY 2010 Energy Utilization Index By 5% Below FY 2005.
Reduce FY 2010 Energy Utilization Index By 5% Below FY 2005.
Finding
FY 2010 Energy Utilization Index Is Fourteen (14.0) Percent Above FY 2005
Although our target Energy Utilization Index for FY 2010 is 5 percent below FY 2005, we are exceeding our baseline energy consumption by fourteen (14) percent.
Finding
Three Major Chilled Water Leaks And One Major Hot Water Leak Contribute To Poor Performance
Several central plant distribution system leaks resulted in higher expenditure of energy to compensate for lost chilled and hot water in the system.
Finding
Abnormal Winter Increased Heating Degree Days Above Baseline
The cold winter raised the number of heating degree days this year above the baseline year of FY 2005 causing more utilities for heating.
Finding
Operating Campus Boilers And Room Air Conditioners Year Round To Control Mold
Due to mold problems in several of the older buildings on campus, room air conditioners were used in unoccupied space to control mold growth. The Central Plant boilers were also used to control mold.
Action
Implement Energy Saving Opportunities Under The Energy Performance Contract
An energy performance contract is currently being put together on campus and has the potential for significantly reducing campus energy use. If the program is as successful as calculations predict, the university should meet our target reductions during the 2011-2013 time period.
Action
Make Recommendation For Campus Wide Temperature Guidelines For Administrative Approval
Energy office is working on an energy policy which would establish thresholds for heating and air conditioning space temperaturers. Maximum 70 degrees in the winter and minimum 72 degrees in the summer. Recommendation to be forwarded with other policy elements to Administration for approval in 2011.
Goal
Encourage Units To Actively Participate In Local, State And National Organizations.
Encourage Units To Actively Participate In Local, State And National Organizations.
Objective
Provide Leadership For Annual Walker County Fair Livestock Auction
Physical Plant staff will provide leadership for campus contributions to the Annual Walker County fair purchase at the livestock auction.
Indicator
Dollars Raised For Walker Cty Fair Livestock Auction
The measure of leadership for campus participation in the Annual Walker County Fair will be the number of dollars raised for the County Fair Livestock Auction. This number will be tracked and recorded.
Criterion
Raise $1750 For Walker County Fair Livestock Auction
The Department will try to raise $1750 for the livestock auction.
Finding
Department Raises $1,925.00 For Walker County Fair Livestock Auction
Contibutions exceeded the target of $1,750.00, with $1,925.00 being raised.
Action
Establish Target Of $2,000.00 For Fund Raising In FY 2011
The generosity and support of the Walker County Fair by employees of the Facilities Management department continues to grow and be a leader across the University. The employees will strive to exceed past year committments.