OATdb Archive

2007 - 2008

University Advancement

Goal
Improve Performance Of Staff
Foster professional and personal staff development

Objective
Provide Ongoing Training And Support For Staff
Staff opportunities for professional development, training for continuing education, professional and personal growth

Indicator
Annual Participation In Professional Development
Participation by staff in professional conferences, seminars, or other related training

Criterion
Directors attend at least one development program
Attend professional development activity specific to professional area of expertise

Finding
Directors and staff members attended one or more

Criterion
One or more department members attend one development program
Attend professional development activity specific to work area

Indicator
Support And Encouragment From Vice President For Advancement
Meet with staff to provide encouraging support

Criterion
Vice President for Advancement hold one or more one-on-one meetings with directors monthly
Meet with directors on individual basis, review workloads set direction, access performanace and achievements.

Criterion
Vice President for Advancement chair one or more monthly team meetings with directors
Meet with department leaders for Vice President to provide leadership and to discuss projects, tasks and duties. Keep staff working as a team.

Criterion
Vice President for Advancement accessible to directors and other staff as needed
Vice President for Advancement available to directors and staff for advice and direction through open-door policy and periodic walk-through of office for observation and morale building.

Finding
Meetings continue and V.P. available to staff
Vice President met with staff throughout the fiscal year.

Action
Training and staff support
Staff attended training and team leaders met with Vice President regularly during fiscal year 2008.

Objective
Performance Goals To Measure Effectiveness
Measurable annual goals set by department leaders to evaluate the activity of staffers

Indicator
Progress Toward Achievement Of Annual Goals
Department leaders review actual performance versus performance goals

Criterion
Monthly submissions by Directors of their areas numbers
Department leaders collect data for monthly report to the Vice President.

Finding
Monthly performance measure reports
Monthly performance reports are generated by department head

Criterion
Preparation and distribution of monthly Performance Measure Reports
Vice President for Advancement collects and reviews data submitted by departments and distributes to team leaders.

Indicator
Yearend Review And Goal Setting
Vice President and department leaders review fiscal year performance and establish future goals

Criterion
Meetings with President and Directors to review goals
Vice President for University Advancement reviews goals and strategies to achieve goals

Criterion
Directors work with Vice President for Advancement to determine goals
Department leaders and Vice President analyze performance data to set specific, measurable goals

Finding
Goals reviewed and division continues improvement
Compliance to monthly submissions by directors to the end of fiscal year 2008.

Criterion
Vice President for Advancement discuss with President and seeks his approval
President reviews and approves goals set by department leaders, making suggestions where necessary.

Action
Continue performance measures for departments
Performance goals will be reviewed in August 2008 to set goals for fiscal year 2009.

Objective
Create Positive Work Environment To Retain A Quality Staff
Vice President provides encouragement to all staff with periodic walk-thru of departments

Indicator
Maintain Low Turnover Rate In Staff (employee Retention)
Maintain low turnover rate in staff

Criterion
Few employees leaving because of lack of job satisfaction
Employees committed to their position.

Finding
Less than one percent turnover

Criterion
Few employees leaving due to work conditions
Provide employees with proper tools and materials.

Indicator
Provide Opportunities For Better Compensation And More Responsibility
Assign additional and appropriate responsibility

Criterion
Annual increments provided to all staff
Annual review and evaluation of staff performance using the annual merit review form.

Criterion
Additional merit awarded to high performers
Reward high achievers with additional merit

Finding
Completed criteria for compensation
Helped staff earn annual increments, awards to high performers

Criterion
Broader responsibilities allocated to deserving staff
Additional responsibilities are given to staff who are capable of contributing more and have the desire to do so

Indicator
Provide Staff The "tools" To Do Their Jobs
Keep office equipment and technology updated and in good working order

Criterion
Provide updated and innovative computer software and hardware
Purchase latest software on a need basis. Mantain up-to-date software, train staff

Finding
Purchased equipment
Purchased software, hardware as budget allowed

Criterion
Purchase other equipment for meetings and support of staff
As budget allows, purchase equipment which will allow staff to conduct quality meetings.

Finding
Purchase equipment
Purchased additional equipment for staff to effectively and efficiently complete job

Action
Maintain positive work environment
Continue to provide encouragement, compensation and proper equipment for employee satisfaction of work environment.

Goal
Provide Leadership For Securing Private Support For University
Vice President for University Advancement will encourage, provide advice, and meet with executive director of Development

Objective
Capital Campaign Progress
Monitor the efforts of the capital campaign that started in 2005

Indicator
VP For Advancement Work With President And Exec. Dir. For Develpment To Increase Private Giving
Develop strategies to increase private giving from prospective donors, friends, and foundations

Criterion
Specific dollar amount goals set annually
Research and evaluate potential gifts and determine attainable amount. Develop a plan and execute.

Criterion
Specific donor base goals set annually
Research and evaluate potential donors, including faculty and staff, alumni and friends

Criterion
Weekly review of progress via reports and meetings
To track activity, progress and success of development team reports are created. Weekly reports are reviewed to measure progress.

Action
Capital Campaign progess reported
Weekly reports for the progress of the capital campaign were recorded.

Objective
Cultivate The Interest And Involvment Of Major Donors
Vice President for University Advancement and development officers make frequent contact with major donors

Indicator
Work With President And Executive Director Of DevelopmentTo Schedule Meetings With Prospects
Plan and execute routine visits and contacts with prospective donors, especially involving the President with prospective donors of $ 100,000 and more. Visits both on and off campus and invitations to University events

Criterion
Number of prospects attending development-related events
Track number of prospects attending alumni and development events.

Finding
Weekly reports
Weekly reports are kept current to date

Finding
Data recorded
Number of prospects attended events

Criterion
Number of prospects attending events with and for President
Track number of prospects attend events hosted by or for the University President.

Action
Contact with major donors
Will ontinue to make contacts with major donors.

Goal
Work With Directors To Enhance Image Of University
Vice President for University Advancement and directors plan and execute collaborative image for the University

Objective
Promote And Maintain High Standards For Publications And Events
All events and publications held or produced will be quality

Indicator
Advocate For Continuous Improvement Of Quality
Vice President for Advancement and appropriate director will analyze and review to maintain quality

Criterion
Appearance of all publicity and promotional material
Media and publications will meet highest standards.

Finding
Quality of Publications and Events
The quality of publications and events improvement is a priority.

Criterion
Selection of first-rate event venues
Event venues will meet high standards.

Criterion
Event preparation and agendas
Logistics for the event will be prepared and agenda will befit attendees.

Criterion
Post event evaulations and recommendations with Directors
Following event, Vice President for Advancement and directors evaluate and suggest improvements to meet high standards set.

Action
Publications and Events improved
Publications and events are closely monitored for high quality.

Objective
Promote Improved Public Relations And Marketing Of University
Vice President for University Advancement will encourage and provide leadership to directors for continued improvment in specified areas

Indicator
Advocate With All Directors The Importance Of Better Exposure
Make recommendations and provide leadership to directors for continuous improvement

Criterion
Vice President for Advancement encourage more staff contact with faculty for unique stories
Public Relations staff will contact university faculty for media information.

Criterion
V. P. work with P.R. and Marketing for the chance for officials to meet
Vice President for Advancement provides leadership to Public Relations and Marketing departments for effective relationship building and communication with on-campus individuals and significant off-campus media.

Finding
Public Relations staff divided up colleges
Phone and email contact with media regarding publication of news.

Criterion
V.P. work with Director of Public Relations for scheduled contacts with College Deans
Vice President for Advancement provides leadership for Director of Public Relations to make regular contact with the College Deans

Action
Media and Marketing improved
Media and Marketing improved as a result of contacts with faculty and deans of each college.


Update to previous cycle's plan for continuous improvement

Plan for continuous improvement