Provide Support For Increasing Academic Standards And Programs
Provide training in the areas of purchasing, HUB participation and safety. Training will be directed toward the Administrative Departments, Purchasing Staff and employees of University Stores and Property.
Objective
Training For University Employees
To ensure that employees across campus comply with State and University policies, training will be directed toward the Academic/Administrative departments, Purchasing, Property and Stores staff. Each Purchaser will attend one procurement training class per year. A staff employee from each academic/administrative department will receive purchasing training at least once every two years. University Warehouse personnel will attend a minimum of two safety related classes annually and will be certified on forklift safety.
Indicator
Training For University Employees
Each Purchaser will attend one procurement training class per year. A staff employee from within each academic and administrative department will receive purchasing training at least once every two years. University Warehouse personnel will attend a minimum of two safety related classes annually and will be certified on forklift safety.
Criterion
Provide Training
We will measure the percentage of Purchasers attending training, the number of departments on campus to the number of certifications issued to each department and the percentage of Warehouse personnel attending.
Finding
Training
100% of purchasers attended at least one training class in FY 2008. Of the 104 departments, a total of 153 employees were given Purchasing Training. 100% of the Warehouse employees received four safety related classes and three employees were certified on forklift training.
Action
Training
No Action Required.
Goal
Provide Support For Enhancing University Image And Exposure
Maintain current University Policies and Procedures consistent with System Policies.
Objective
Update Policies/Procedures
Update policies and procedures as required due to changes at the State and System levels.
Indicator
Updates To Policies And Procedures
Purchasing will update the Policies and Procedures annually or as necessary. Property maintains records of spot inventory checks on departments across campus.
Criterion
Maintain Policies/Procedures
Make policy changes as needed due to statue, University or System policies. Percentage of inventory checks completed.
Finding
Policies and Procedures
All Purchasing Policies and Procedures were reviewed and approved in October 2007 and uploaded to the Vice President of Finance and Operations and Purchasing Policies and Procedures web sites January 2008. Additional changes in Policies and Procedures were made thereafter. Property Spot Check dates: Academic Scholarships dated 11/13/2007; Sam Houston Press dated 12/14/2007; Health Education dated 2/13/2008 and Sam Houston Writing Center dated 3/19/2008.
Action
Update Policies and Procedures
All Purchasing Policies and Procedures were updated November 2007.
Goal
Provide Support For Enhancing Campus And Community Atmosphere And Culture
Good faith effort with Texas Certified Historically Underutilized Businesses.
Good Faith Effort With Texas Certified Historically Underutilized Businesses
HUB training will be provided in conjunction with Purchasing training biannually or upon request to all Academic/Administrative Departments. A Purchasing representative will attend a minimum of four Historically Underutilized Businesses (HUBs) Spot Bid Fairs annually. A Purchasing representative will meet with the Small Business Development Center at least once a year to assist businesses on "How to do Business with State Agencies".
Criterion
Good Faith Effort
Number of training certificates given for HUB training in conjunction with Purchasing Training. Atend a minimum of four spot bid fairs.
Finding
Good Faith Effort
Of the 104 departments, a total of 153 training certificates were given for HUB training, a minimum of 4 spot purchases were solicited at 2 Spot Bid Fairs, and on March 3, 2008 John Hitzeman met with the Small Business Development Center regarding the upcoming 12th Annual HUB Vendor Show.
Action
HUB Goals
HUB Shows and Spot Bid Fairs no longer require Agency solicitations.
Goal
Accurate Property Inventory Records
Ensuring accurate inventory records and receiving maximum return on surplus items.
Objective
Accurate Property Inventory Records
Ensuring accurate inventory records and receiving maximum return on surplus items.
Indicator
Ensuring Accurate Inventory Records And Receiving Maximum Return On Surplus Items.
Property will dispose of 100% of all equipment belonging to the University that is no longer needed on campus through a minimum of two public auctions or public bids per year. Property will increase the number of buyers in attendance at the surplus sale from the previous sale.
Criterion
Ensuring Accurate Inventory Records
Percentage of Surplus sold with a minimum of two public auctions or public bids per year. Increase buyers in attendance.
Finding
Inventory Records
There were two surplus sales held in FY 2008. Surplus Sale dates were 11/3/2007 and 5/10/2008. 97.25% of surplus was sold in Surplus Sale dated 11/3/2007. 98.84% was sold in surplus sale dated 5/10/2008. On 11/3/2007 111 buyers attended and on 5/10/2008 103 buyers attended. Two public auctions were held for the sale of goats. One dated 9/15/2007 in which 97% of goats were sold and one dated 8/2/2008 in which 40% of goats were sold.