President's goal to improve campus image and exposure
Objective
Conduct Shop Operations Safely
The department will conduct its shop operations in a safe manner to minimize University exposure to high workers compensation claims.
Indicator
Worker's Compensation Injuries For Physical Plant Employees
Accident reports for reportable injuries (lost time) are filed with the Safety Office as well as Human Resources and State offices. (Summary logs are attached at the Indicator level.)
Criterion
Zero Reportable Accidents in the Physical Plant
Physical Plant has set zero reportable accidents as the target for this criteria.
Finding
Physical Plant has 4 reportable accidents
During FY 2008 through the month of June, Physical Plant has experienced 4 reportable accidents. Attachment
Action
Emphasize safety training on back injuries
75% of reportable injuries in FY 2008 occurred from back injuries. Special training on back injuries will be administered.
Objective
Make Improvements To Physical Plant Web Page
The Physical Plant web page will be improved to provide more information of interest to alumni, community, faculty, staff, and students.
Indicator
Complete Department Web Updates By Sep 1, 2008
The department will complete at least 3 improvements to the department web page by Sep 1, 2008
Criterion
Department will complete 3 improvements to web page
3 improvements to the department web page will meet criteria for successful update.
Finding
Timely Updates of Information to Department's Web Page Achieved by Training Employee
By training an employee to update the departments web site with the Contribute 4 program, timely updates of information was achieved, especially in the "Facilities Alerts" section.
Finding
Additional Page for "Completed Projects" Provided Historical Information on Finalized Campus Construction
An additional page for "Completed Projects" provided historical information on recently finalized campus construction. It also provided more space and organization for the "Construction In Progress" section.
Finding
New Web Site Section Entitled "Available Reports" Provided Easy Access to Requested Physical Plant Information
A section entitled "Available Reports" on the main web page provides easy access to the Building Liaison List, Department Annual Reports, Fire Marshal Reports, and Energy Conservation Updates.
Finding
Campus Master Plan Link Provides Easy Access to Latest Developments in the University's Roadmap for Future Growth
A link to the Campus Master Plan web site from the Physical Plant web page was added to provide easy access to the latest developments in the universitys roadmap for future growth.
Action
Develop Plan to Acquire Updated Construction Photographs on a Regular Basis
A plan is needed to aqcuire desired photos for updating construction projects. Construction photos can be uploaded easily, however, getting new photos taken is sometimes delayed due to other work priorities.
Action
Add Vehicle Fleet Management Information to our Web Site
Add an additional page on our web site to provide vehicle fleet management information.
Action
Review Main Links on Web Site for Consolidation of Information
Review the main links on the departments web site for consolidation of information and ease of finding desired facts.
Objective
Department Will Contribute To Walker Co Fair Success
The Physical Plant will participate in the Walker Co Fair livestock auction by raising funds to purchase stock.
Indicator
Department To Collect $ For Fair Livestock Auction
The Physical Plant will raise funds for the purchase of youth livestock at the Walker Co Fair.
Criterion
Department to collect $1500 for Walker Co Fair
Physical Plant will collect $1500 for use in purchasing livestock in the youth livestock program at the Walker Co Fair.
Finding
Physical Plant raises $1742.00 for WCF Auction
The employees of the Physical Plant raies $1742.00 to purchase livestock from SHSU youth participating in the WCF livestock auction
Action
Target collection of $1750 for 2009 WCF auction
2009 target for funds raised to support the WCF livestock auction will be set to $1750 for SHSU Physical Plant personnel.
Objective
Department Will Support The University's Annual Fund
The Physical Plant will support the University's Annual Fund by promoting donations from the department
Indicator
Department Will Collect $ For Annual Fund
The Physical Plant will collect contributions for the University's Annual Fund.
Criterion
Department will collect $2500 for Annual Fund
The Physical Plant will collect $2500 in support of the University's Annual Fund.
Finding
$4,983 raised by Plant Personnel for Annual Fund
The Physical Plant employees raised $4,983 for the 2007-2008 SHSU Annual Fund. The department had a 72% particpation rate.
Action
$3,000 target for 2008-2009 SHSU Annual Fund
The target contribution by Physical Plant employees for 2008-2009 SHSU Annual Fund will be set at $3,000
Goal
Effectively Use Department Resources
Effectively manage and use the available hours of our department employees.
Objective
Maximize Productivity Of Shop Employees
Account for the maximum number of daily hours assigned to specific tasks or work orders. To increase productivity of the work force.
Indicator
MP 2 Reports Of Hours Logged And Hours Available
MP 2 Reports of hours logged and available hours will be used to prepare productivity reports. (Reports attached at the Indicator level.)
Criterion
Achieve 83% Productivity for the Department
Criteria is to achieve an overall 83% productivity level for the department.
Finding
Productivity thru June 2008 was 79.6%.
With two months remaining in the fiscal year, the department''''s productivity in shops was 79.6%
Finding
83% productivity achieved in 2 of 8 months to date
In 2 of the 8 months through June 2008, the department achieved 83% or greater productivity.
Action
Work with shops not achieving criteria
Four shops have achieved the criteria of 83% productivity. Attention wil be focused on the six shops who are falling short.
Goal
Energy Conservation
To comply with Governor's Energy Conservation Program by achieving internal goals.
Objective
Reduce The Use Of Energy In Campus Buildings
Physical Plant will support the Governor's Energy Program by establishing energy reduction goals for campus buildings and initiating programs to reduce energy.
Indicator
Z-Power Total Energy Consumption Reports And Gross Square Feet Inventory Reports
Total campus energy consumption per square foot will be calculated using Z-power energy consumption reports and building inventory reports. (Reports are attached at the indicator level.)
Criterion
Reduce Total Campus Energy Consumption Per Gross Square Foot by 3% Annually Below FY2005
The Energy Utilization Index (EUI) is used to measure the annual energy consumption. The EUI is a ratio of the total number of Btu's of energy used annually per gross square foot (GSF) derived from the campus building inventory.
Finding
Energy Consumption Increased 10%
The campus energy consumption per gross square foot increased by 10%.
Finding
Several Factors Affected Campus Energy Consumption
Contributing factors to increased energy consumption: 1. Electricity used for construction projects. 2. Chill water loop leak at HKC. 3. TRIES boiler repair increased water and natural gas consumption. 4. Unexplained electrical line losses. 5. Chilled water leak in April 2008. 6. East Plant chilled water tower filter problem.
Action
Monitor Weather Degree Days
Action
Enlist Services of Energy Performance Contractor
Action
Conduct Audits on Bldgs With High Energy Costs
Action
Incorporate Energy Conservation in New Facilities
Ensure university facilities are designed, constructed, and renovated in accordance with energy conservation.
Action
Evaluate Additional Metering Needs
Evaluate additional metering needs and control points to the existing energy monitoring and control system.
Objective
Improve Average Fuel Economy Of Campus Vehicles
Physical Plant will support the Governor's Energy Program by establishing energy reduction goals for campus vehicles and initiating programs to reduce energy.
Indicator
Spreadsheet Of Fleet Miles Per Gallon Numbers
Fleet Focus reports on mileage and fuel consumption will be used to produce fleet miles per gallon reports. (Reports attached at the Indicator level.)
Criterion
Improve Annual Vehicle Miles Per Gallon by 3% Above FY 2005
Total vehicle miles driven annually for FY 2008 and total gallons of vehicle fuel consumed will be calculated from Fleet Management Reports. The ratio of miles per gallon (MPG) will be calculated for FY 2008 and compared to FY 2005
Finding
Data collected appears to be inconsistent
A review of data for the second year in a row indicates not all data is reported. MPG ratings are outside the norm for the class of vehicle in some cases.
Action
Set acceptable MPG limits for vehicle categories
Establish an acceptable range of MPG Ratings for each class or category of vehicles. Report vehicles falling outside this range to departments for further study and corrective action.
Objective
Phyical Plant To Submit Strategy For Energy Conservation
In FY 2008, the Physical Plant will prepare a new energy conservation plan to update the 2005 plan.
Indicator
Energy Conservation Plan
A revised energy conservation plan will be produced in FY 2008
Criterion
Energy plan will be developed by Sep 1, 2008
Complete revisions to current energy plan and validate as of Sep 1, 2008
Goal
Response To Customers
Respond to customer work requests in an effective and timely manner.
Objective
Minimize Response Time To Repair Work Orders.
This objective is to minimize the shop response time to unscheduled repair work orders.
Indicator
MP 2 Completed Work Order Reports
MP 2 completed unscheduled repair work orders will be generated to determine days to complete work orders. (Reports attached at the Indicator level.)
Criterion
10 Days or Less Average Completion Time for Unscheduled Repair Work Orders
All shops and the department will strive for 10 days or less to accomplish unscheduled repair work orders.
Goal
Improve The Knowledge Of Department Employees
Continuous improvement of employee work related knowledge to increase work output and improve work quality.
Objective
Send Employees To Conferences And Training Classes
Physical Plant will send employees to conferences and classes to improve work output and work quality skills.
Indicator
Training Database Reports
Report totals run from the department's Training Database will be used to measure results of this objective. (Reports have been attached at the Indicator level.)
Criterion
20% of Department's Employees Will Attend Conferences or Training Programs
20% of our employees will attend skills or knowledge improvement conferences or training programs.
Finding
22% of Employees Had 8 or More Hours of Training
Twenty-two percent (22%) of the department''s employees had single or multiple training events that totaled 8 hours or more.
Finding
24% of Employees Trained Off Site
Twenty-four percent (24%)of employees traveled from their job base to attend training.
Finding
Trainers Were Brought On-Site for Training
On three different occasions, the department planned training sessions and had the trainers come on-site. A greater number of employees were effected by this method.
Action
Categorize Types of Training Utilized
Set up training categories to help document in our database the types of training utilized by the departments employees.
Action
Identify Shops With Low Training Numbers
Identify the shops that have low training numbers and determine the causes.