The Business Office will work with Computer Services to improve web services offered.
Objective
Web Credit Card Payments
Increased usage of credit card web payments will occur across campus.
Indicator
Credit Card Usage Across Campus
Credit Card usage will occur on the Web in two new areas on campus.
Criterion
Recreational Sports Web Usage
Recreational Sports accepts web payments.
Finding
Recreational Sports web payments
Recreational sports has not began to accept web payments yet.
Criterion
Criminal Justice Center Web Usage
Criminal Justice Center accepts web payments.
Finding
CJ accepts web payments
Criminal Justice department is accepting credit card payments via the web for certain merchandise thru an online bookstore. In addition, Career Services and Band Enrichment are also accepting credit card payments via the web.
Action
Recreational sports web usage
Recreational sports web usage is still in the planning stages.
Objective
Web Financial Report
The Annual Financial Report will be produced on the Web.
Indicator
Annual Financial Report on Web
The Annual Financial Report will be available on the web.
Criterion
Web Financial Report
The Annual Financial Report is available on the Business Office website for public viewing.
Finding
Annual Financial Report on the web
The Annual Financial Report is available on the Business Office website for Fiscal Years 2005 & 2006.
Action
Web Financial Report
Web financial reports will be posted as they become available.
Objective
Business Office Website
The Business Office website will go online.
Indicator
Business Office Website
The Business Office website is online.
Criterion
Online Business Office Website
Business Office information is available online.
Finding
Business Office website is online
The Business Office website is now availabe online.
Action
Online Business Office Website
Accountant III updates online Business Office website with current information.
Goal
Efficiency in the Business Office area
The Business Office and its components will opperate efficiently.
Objective
Completion of Reports
Reports are completed in a timely manner.
Indicator
Financial Report and Surveys
Financial report and various other state agency reports and surveys that are completed by the designated deadlines for each.
Criterion
Deadline
Financial Report sent to system by deadline. Surveys completed by deadline. Other state agency reports completed by deadline.
Finding
Reports met by deadline
Every submission of reports/surveys were met by the deadlines.
Action
Financial Report and Surveys
The Business Office will continue to meet deadlines for Financial Report and Surveys in FY 2008.
Objective
Business Office Tasks
Business Office tasks such as reconciliation, scholarship processing, voucher scanning, code corrections, and return check collections will be performed efficiently.
Indicator
scanning of vouchers
All local and state vouchers that are scanned by business office staff.
Criterion
Scanned vouchers
All scanned vouchers will be stamped SCANNED and filed.
Finding
Voucher scanning
During the scanning process, vouchers are stamped SCANNED and then filed by check date. The total Local Vouchers scanned is 26,374; State Vouchers is 5822; and correction vouchers is 922.
Indicator
Returned checks collections
Count of students who fail to make payment on their returned check within 10 days of notice and who are resigned.
Criterion
Resigned Students for returned checks
Report prepared annually to Director of Business Office of the number of students who remained resigned for return check at fiscal year end.
Finding
Returned check resignations
For Fiscal Year 2007, the report indicates that there were five students for a total of $5577.50 still resigned for returned checks.
Indicator
Reconciliations and code corrections
Completed reconciliations and code corrections on file in the business office 30 days after month close.
Criterion
Completed reconciliations
Bank reconciliations, state reconciliations, booked receivable reconciliations, scholarship and loan reconciliations on file in the Business Office with completion date.
Finding
Completed reconciliation
Bank reconciliations, state reconciliations, booked receivable reconciliations, scholarship and loan reconciliations are completed, signed, dated by both the employee completing the reconciliation and supervisor, and then filed.
Criterion
Code corrections
Code corrections kept in a notebook in Accountant I's office.
Finding
Code corrections
Code corrections are complete through March 2007 and filed in the Accountant I office.
Indicator
Outside Scholarship Processing
A report of all outside Scholarships that are processed thru the Business Office.
Criterion
Number of Outside Scholarships
The number of outside scholarships was recorded in annual report.
Finding
Number of scholarships
The number of outside scholarships processed for FY 2007 was 2,896.
Criterion
Dollar Value of Outside Scholarships
The dollar value of outside scholarships was recorded in annual report.
Finding
Dollar value of scholarships
The dollar value of outside scholarships processed for FY 2007 was $3,082,960.76.
Indicator
Dollar amount of returned check write off
Report of the dollar amount of returned check write off and the percentage of return check dollars collected in two years.
Criterion
Return Check writeoff
Completed fiscal year end jv for uncollected returned checks for 2 year period.
Finding
Returned checks written off
The amount written off for returned checks was $2824.00.